Accounts Payable

Role Objective

The Invoice Processing Specialist accurately processes vendor invoices using systems like SAP and Nimble, ensuring compliance, resolving discrepancies, maintaining documentation, and supporting efficiency across the procure-to-pay workflow.

Key Responsibilities

• Assist with scanning, indexing, and digital filing of physical invoices into document management systems. Tag and archive invoices appropriately for audit readiness and compliance
• Enter invoice details into Nimble, ensuring accurate indexing with details like invoice number, date, vendor name, and GSTIN numbers as required by company protocols and GST compliance are correctly captured and maintaining accurate records. Flag and escalate incomplete or inaccurate invoices for resolution
• Review and validate invoice details, including invoice number, date, vendor information, and itemized charges, to ensure accuracy
• 3-Way/ 2-way Match Verification: Perform 3-way matching among PO/ Work orders, GRN/ SES, and Invoices to validate invoice correctness, to confirm consistency and accuracy for posting FI document. Recognize discrepancies between PO terms and actual invoice details, aiding in the resolution of these issues
• Exception Handling: Monitor and manage invoices routed to the exception queue by coordinating with cross-functional teams for timely resolution and manual intervention when required. Flag any suspected duplicate or fraudulent invoices to the senior team.
• Collaborate with procurement and receiving teams to obtain missing documents or data. Coordinate processing with treasury and purchase teams for LC management, and in case of import invoices ensure they are verified for compliance with document requirements, including tax certificates and 15CA/CB forms
• Regulatory Compliance and Approvals: Ensure invoices comply with GST and other regulatory requirements. Follow internal AP policies, SOX controls, and tax compliance guidelines. Secure necessary approvals, particularly for manpower-related invoices, from the HR department or other relevant stakeholders.
• Quality Assurance and Audit Support:Collaborate with the Shared Services Center (SSC) Quality Control and Internal Audit teams to review invoice postings, support compliance checks, and maintain high standards of accuracy and timeliness in invoice processing."
• Prepare necessary reports and documentation for invoice processing activities, maintaining detailed records for auditing and compliance purposes. Update daily trackers and provide status reports on pending, processed, and blocked invoices
• Ensure timely processing within agreed SLAs and escalate delays or blockers to the Senior

Job Specifications

Experience

• Junior WL - 02 years of experience in accounts payable, invoice processing, or a related finance/accounting role
• Junior SL - 2 to 4 years of experience in accounts payable, invoice processing, or a related finance/accounting role
• Familiarity with basic accounting principles and processes is advantageous
• Experience working in a GCC environment or multinational organization.

Qualification

• Bachelor's degree in Finance, accounting or a related field preferred

Certifications

• Professional certifications in the field of accounts, finance or P2P are preferable

Competencies

Behavioural

• Strong attention to detail and accuracy in performing tasks
• Excellent organizational and time management skills, with the ability to prioritize workload effectively
• Ability to work collaboratively in a team environment and communicate effectively with colleagues

Functional

• Proficiency in using Microsoft Office applications, particularly Excel and Word
• Basic understanding of accounting software, Vendor invoice ingestion and management tool and ERP systems is advantageous (SAP Hana is preferred)

Technical

• Ability to learn and adapt to new systems and processes quickly
• Basic knowledge of financial documents and terminology for Invoice processing