Manager / Senior Manager - Accounts Payable

JOB OVERVIEW:  Manage the accounts payable function with the Global Business Shared Services Team

KEY STAKEHOLDERS: INTERNAL

Business & Corporate Finance team

Internal Audit team

Supply Chain team (mainly the procurement organization)

Other Shared Service functions

Company employees 
 

KEY STAKEHOLDERS: EXTERNAL

Vendor's Accounts Receivable  team

Bankers

Statutory Auditors

REPORTING STRUCTURE:

Will report to - Vice President Shared Services

QUALIFICATION:

Accounting Graduate/Post Graduate with Professional Qualifications like CMA or MBA

EXPERIENCE:

1.Relevant post qualification & work-experience of at least 4-7 years mainly in  shared services environment, managing large teams.

2.In-depth understanding of the payable value stream with relevant experience in management of end to end accounts payable process in SAP environment.

3.Proficient in written & spoken English

4.Good analytical mind, detail orientation and excellent decision making skills

5.Should have the experience of handling functional training for the payables team

6.Strong exposure in creating a high performance-driven culture, employee engagement and customer centricity

7.Experience of Lean Management principles.

KEY ROLES & RESPONSIBILITIES

1. Functional Responsibilities:

1.Continually assess opportunities to improve the efficiency and effectiveness of the Accounts Payable department and the level of services provided to internal and external clients (vendors).

2.Participate as a lead in the development of action plans related to the crucial metrics

3.Maintain team's work engagement by providing on-site guidance and timely identification and remediation of training gaps

4.With help of team reporting to the position, take ownership in managing below activities

5.Suggest and implement various process, system and people control by leveraging the SAP system and functional knowledge.

2. MIS and Reporting

1.Ensure monthly MIS as prescribed by corporate finance

2.Timely review of key balance sheet and P&L accounts to ensure that the balances stated are accurate, justified and under control

3.Quarterly MIS like P&L schedules and variance, Balance sheet schedules and variance including creditors review, advance review, provisions review , GR/IR review with aim to understand the underlying reasons of variations, define actions to be taken for control and implement the action items

4.Provide various reports for monthly, bimonthly and quarterly governance calls

5.Ensure right provisioning/accruals, tracking of provision knock-offs and provision reversal

3. Vendor Payments Management

1.Ensure a clean book in terms of open creditors with line wise explanation of open creditor

2.Generate payment forecast and work with treasury team/site finance for fund management

3.Ensure team performs scheduled and ad-hoc payment runs for all Indian and international sites on a timely basis

4.Work with banks on any trouble shooting in terms of DAN, LC , Import payments etc.

5.Check cases of duplicate payment, advance knock-off misses etc., debit balance cases at the time of payment.

6.Oversee the payment team's communications and interactions with business units/sites to ensure effective and appropriate communication occurs as required.

7.Ensure that systems and procedures are in compliance with company policies and applicable regulations.

4. Tax Management

1.Ensure team is trained in tax accounting related to AP (direct and indirect taxes)

2.Review accuracy of the GST accounting and TDS deducted by Invoice processing team

3.Ensure timely TDS payments and TDS returns filing

4.Right and timely submission related to tax audits

5.Guide team on 15CA,15CB, W9 for the international vendors

6.Provide right answers to tax team/auditors queries

7.Consult on withholding tax while setting up the vendor

8.Provide complete details to tax auditors and ensure tax audits are closed on time without any observation

9.Monitor and review the demand notices raised by tax department, provide necessary explanation/corrections to ensure timely closure of tax demand notices

10.Provide timely information to tax officers in case of any query. Ensure that information is readily available

QUALIFICATION:

Accounting Graduate/Post Graduate with Professional Qualifications like CMA or MBA

EXPERIENCE:

1.Relevant post qualification & work-experience of at least 4-7 years mainly in  shared services environment, managing large teams.

2.In-depth understanding of the payable value stream with relevant experience in management of end to end accounts payable process in SAP environment.

3.Proficient in written & spoken English

4.Good analytical mind, detail orientation and excellent decision making skills

5.Should have the experience of handling functional training for the payables team

6.Strong exposure in creating a high performance-driven culture, employee engagement and customer centricity

7.Experience of Lean Management principles.