Billing Executive
1 week ago
Key Responsibilities:
- Generate and Process Invoices:
- Prepare and issue accurate invoices to customers based on the terms of service or product delivery.
- Ensure invoices reflect all transactions, discounts, taxes, and shipping costs.
- Handle monthly, quarterly, or annual billing cycles as required by the business.
- Maintain Billing Records:
- Ensure all billing records are updated and filed appropriately.
- Manage electronic and paper files related to billing transactions.
- Track outstanding invoices and monitor payments.
- Reconcile Billing Discrepancies:
- Investigate and resolve billing discrepancies or issues promptly.
- Communicate with customers regarding disputes and rectify any errors in the billing process.
- Coordinate with Other Departments:
- Work closely with the finance or accounts department to reconcile accounts and manage payment records.
- Liaise with sales or customer service teams to clarify customer-related issues or special billing instructions.
- Prepare Financial Reports:
- Assist in preparing reports on invoicing and collections for management.
- Provide data and analysis related to billing activities, including outstanding payments, aging reports, and revenue forecasts.
- Handle Payments and Collections:
- Monitor and follow up on unpaid invoices and overdue payments.
- Contact customers for payment reminders or payment plan arrangements.
- Customer Service:
- Address customer queries regarding bills or invoices.
- Provide assistance with payment processing and account adjustments.
- Ensure Compliance:
- Ensure that the billing process is compliant with company policies and relevant regulations.
- Stay updated with any changes in tax regulations or billing practices.
Required Skills:
- Attention to Detail: Ability to accurately process invoices and catch any discrepancies.
- Communication Skills: Must be able to clearly explain billing issues to customers and collaborate with internal teams.
- Time Management: Capable of handling multiple tasks and meeting deadlines.
- Problem-Solving: Address and resolve billing issues effectively.
- Technical Skills: Familiarity with billing software and Microsoft Office, especially Excel for data analysis.
Qualifications:
- Bachelor's degree in Accounting, Finance, or related field (preferred).
- Proven experience in a billing or accounts receivable role.
- Knowledge of relevant billing software or ERP systems (e.g., SAP, QuickBooks, etc.).
Job Type: Full-time
Pay: ₹15, ₹25,000.00 per month
Work Location: In person
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