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IN Admin Specialist
2 weeks ago
Our People & Talent department at Sporty is the beating heart of our operation. Working with us is challenging and rewarding, we offer great opportunities for good team fits. We aim to offer real value and benefit to our People and the Company. A proactive, positive working attitude and solutions driven mindset is essential to work in this lean and vital area of our organisation.
Apertum Online is a leading B2B technology and operations service provider company based out of Mumbai, India providing business operations and technical expertise to the global online and mobile gaming industry.
Apertum Online offers a dynamic and rewarding environment for high achievers looking to work and learn alongside like-minded individuals to build and support scalable products which already provide entertainment to millions of users and take them to the next level.
We are seeking a highly organised and proactive Admin Associate to oversee the daily operations and maintenance of our facilities in Mumbai office. The successful candidate will ensure that our buildings and infrastructure meet health, safety, and environmental standards while providing a comfortable and efficient workplace for employees.
Responsibilities:
- Office Management: Oversee day to day office operations, ensuring that the workplace is functional, efficient, and welcoming. Taking care of maintenance, repair and organised office premises and equipments.
- Vendor and Contract Management: Coordinate with external contractors and service providers for negotiation, procurement, services, maintenance, security, AMC and other facility-related services.
- Safety and Compliance: Ensure compliance with local and national regulations, building codes, and safety standards. Conduct regular safety audits and drills.
- Budget Management: Prepare and manage the facility budget, including forecasting expenses and tracking costs. Identify cost-saving opportunities without compromising safety or quality.
- Space Planning and Layout: Coordinate space planning as per manpower planning, office layouts, and arrangements of teams or departments as needed.
- Inventory Management: Maintain inventory of facility and office events, Employee Engagement related supplies, tools, and equipment Ensure proper storage and organised workplace.
- Emergency Response: Develop and maintain emergency response plans and ensure all staff are trained in safety procedures.
- Team Management: Oversee Housekeeping staff and office security team providing time to time training and guidance.
- Employee Support: Provide administrative support to employees, including Admin onboarding and addressing workplace needs.
- Communication and Coordination: Facilitating communication between departments related to office administration and managing company events and off-sites, including travel arrangements..
- Record Keeping and Documentation: Maintain accurate records, files, and databases related to administrative operations including knowledge of compliance and auditing processes.
Qualifications:
- A Bachelor's degree in any field.
- Minimum 4-6 years of experience in facility management, building maintenance, or a related role. Proven experience in managing facilities, including maintenance, operations, and vendor management.
- Good verbal and written communication skills to coordinate with internal teams and external vendors.
- Ability to create clear reports and documentation.
- Excel knowledge required
- Having good organising and problem solving skills to resolve facility-related issues quickly and efficiently.
- Familiarity with safety regulations, building codes, and compliance requirements related to office space
- Experience in planning, coordinating, and overseeing facility projects.
- Ability to manage budgets and control costs.
Benefits
Annual Performance Bonus
Health and Life Insurance
IT Asset provided
5 days working
Paid leaves of 21 days (excluding 12 public holidays)
Team fun activities
Quarterly Team Outings
Annual company retreat - Our Operations team went to Goa in 2022 and Udaipur in 2023 and more TBC
Highly talented, dependable co-workers in a global, multicultural organization
Our teams are small enough for you to be impactful
Our business is globally established and successful, offering stability and security to our Team Members
Our Mission
Our mission is to be an everyday entertainment platform for everyone
Our Operating Principles
1. Create Value for Users
2. Act in the Long-Term Interests of Sporty
3. Focus on Product Improvements & Innovation
4. Be Responsible
5. Preserve Integrity & Honesty
6. Respect Confidentiality & Privacy
7. Ensure Stability, Security & Scalability
8. Work Hard with Passion & Pride
Interview Process
30 min Aptitude Test
Remote video screening with our Talent Acquisition Team
Remote 90 min video interview loop with 3 x Team Members (30 mins each)
24-72 hour feedback loops throughout the process
Working at Sporty
The top-down mentality at Sporty is high performance-based, meaning we trust you to do your job with an emphasis on support to help you achieve, grow and de-block any issues when they're in your way.
Generally employees can choose their own hours, as long as they are collaborating and doing stand-ups etc. The emphasis is really on results.
As we are a highly structured and established company we are able to offer the security and support of a global business with the allure of a startup environment. Sporty is independently managed and financed, meaning we don't have arbitrary shareholder or VC targets to cater to.
We literally build, spend and make decisions based on the ethos of building THE best platform of its kind. We are truly a tech company to the core and take excellent care of our Team Members.
