Procurement Assistant

Job Description – Procurement Assistant

About the Company:

U-Solar Clean Energy is a solar developer in India, headquartered in Bengaluru, that provides complete solar power solutions for industrial, commercial, institutional and residential clients. Solar power is clean, cheap and reliable which makes it attractive for not only economic reasons but also for its environmental benefits by reducing our dependence on grid power (sourced from coal and natural gas) or generators (sourced from diesel). The company provides end to end solutions from design and engineering, project management as well as post sales services for solar projects. With over 12 years of experience, we have installed solar power plants through pay and own (CAPEX) and pay as you go (OPEX) models for our clients across India. Our teams are excited about the mission of the company and execute projects in all solar based technologies. By steadily growing with the solar industry, the company has picked up challenging projects and executed them successfully. Our pride lies in working with companies or individuals that are eager to take the future in their hands and work towards creating a sustainable world.

About the Role:

In the role of Procurement Assistant, the candidate will support the smooth operation of supply chain processes by assisting with purchase orders, coordinating with suppliers, and ensuring timely receipt of materials. Effective communication and collaboration with internal teams and stakeholders will be required, along with proficiency in computer skills and fluency in English, Hindi, and Kannada. The candidate needs to work out of our office in Bengaluru.

Responsibilities:

• Assist in preparation of Purchase Orders as per indent raised.
• Prepare RFQs, Proforma Invoices, and procurement-related documentation.
• Track shipments and logistics updates (SCM tracking) to ensure timely delivery of materials.
• Coordinate closely with suppliers after PO release; follow up for dispatch schedules and documents such as docket, DC, and invoices.
• Track material movement from dispatch to delivery and update project managers, site engineers, clients, and warehouse in-charge.
• Follow up for delivery receipts, acknowledgements, test reports, warranty certificates, and other required documents.
• Coordinate with project teams and warehouse staff for material receipts and dispatches.
• Prepare Delivery Challans (DCs) for materials dispatched from warehouses to sites.
• Support administrative tasks within the procurement and supply chain function.

Educational Qualifications:

• Bachelor's degree in any discipline (BA / B.Com / B.Sc / B.Tech) or a Diploma from a recognised institution.

Work Experience:

• Minimum of 3 years of professional experience in Procurement, Supply Chain Management, Warehouse Operations, or related administrative functions.
• Prior experience in the solar sector or manufacturing industry will be considered an advantage.

Software Tools:

• Proficiency in Microsoft Excel and other commonly used computer applications relevant to procurement and supply chain activities.

Knowledge, Skills & Abilities:

• Demonstrated experience in supplier coordination, documentation management, and shipment/material tracking processes.
• Ability to maintain accurate records, documentation, and tracking logs using digital tools and software systems.
• Strong verbal and written communication skills, with fluency in Hindi and English; proficiency in Kannada will be viewed favourably.

Job Types: Full-time, Permanent

Pay: ₹22, ₹28,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund

Experience:

• Supply Chain Management / Warehouse / Procurement: 1 year (Preferred)

Work Location: In person