Real Estate Coordinator – Family Office

7 days ago

Gurgaon, Haryana, India Ocularity Analytics Full time ₹ 4,20,000 - ₹ 6,00,000 per year

Real Estate Coordinator – Family Office

Department: Family Office

Reports To: Head – Family Office Operations Head

Location: Gurugram

Employment Type: Full-time

Role Overview

The Real Estate Coordinator will manage and oversee all operational, administrative, and

coordination aspects of the family's real estate portfolio — including residential,

commercial, and land holdings. This role supports acquisition, leasing, maintenance, and

project management functions while ensuring all documentation, compliance, and financial

records are meticulously maintained.

Key Responsibilities

Property Portfolio Management

 Maintain an up-to-date inventory of all family-owned real estate assets (residential,

commercial, land, under-development).

 Track lease agreements, renewal dates, rent inflows, and outgoing payments.

 Liaise with tenants, brokers, developers, and property managers to ensure smooth

operations.

 Organize regular property visits, maintenance reviews, and asset condition reports.

Acquisition & Sale Coordination

 Support evaluation of new investment opportunities through data gathering, market

research, and documentation.

 Coordinate site visits, due diligence, and liaison with brokers, consultants, and legal

teams.

 Maintain a pipeline tracker of prospective investments and ongoing transactions.

 Assist in coordinating payments, token advances, and registration formalities.

Documentation & Legal Compliance

 Maintain complete records of all property deeds, lease agreements, tax receipts, and

NOCs (digital & physical).

 Coordinate with legal and accounting teams for registrations, RERA filings, stamp duty,

and tax compliance.

 Ensure property taxes, utility bills, and insurance premiums are paid on time.

Financial Coordination & Reporting

 Prepare rent collection reports, expense summaries, and asset performance MIS.

 Track project budgets, construction or renovation expenses, and vendor payments.

 Liaise with the accounts team for reconciliations and investment performance reports.

 Support annual property valuation exercises and yield calculations.

Project & Renovation Oversight

 Coordinate contractors, architects, and vendors for renovations or new developments.

 Monitor timelines, quality, and costs; flag deviations early.

 Ensure all municipal permissions, drawings, and occupancy certificates are in order.

Administrative & Coordination Support

 Act as a central point of contact for all real estate matters across the family office.

 Maintain structured digital filing systems for property documents.

 Prepare presentations or reports for management meetings and reviews.

Qualifications & Experience

 Bachelor's degree in Business Administration, Real Estate, or Commerce (MBA

preferred).

 3–7 years' experience in real estate coordination, family office administration, or

property management.

 Strong understanding of property documentation, legal processes, and basic accounting.

 Proficient in MS Office, Excel, and digital document management systems.

 Excellent organizational, communication, and follow-up skills.

 High levels of confidentiality, trustworthiness, and attention to detail.

Preferred Attributes

 Familiarity with real estate valuation and investment analysis.

 Ability to liaise confidently with lawyers, brokers, architects, and tenants.

 Discretion, reliability, and integrity in managing confidential property matters.

Job Type: Full-time

Pay: From ₹35,000.00 per month

Application Question(s):

  • Do you have relevent experience in Excel & Google sheet?
  • Are you well versed with Excel formulas ?

Work Location: In person

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