Company Secretary

5 days ago

Mumbai City District, India Viral Fission Full time ₹ 6,00,000 - ₹ 12,00,000 per year

Location: Mumbai, Vile Parle

Industry: Manufacturing Acoustic Products

Reporting To: Managing Director / Board of Directors

Employment Type: Full-Time

Job Summary:

We are looking for a qualified and proactive Company Secretary (CS) to manage our corporate compliance, governance, and legal functions, with added responsibility for overseeing import-export regulatory adherence. The ideal candidate will have experience in the manufacturing industry and be well-versed in both domestic legal frameworks and international trade compliance requirements, particularly in relation to acoustic products and materials.

Key Responsibilities:

1. Statutory Compliance & Corporate Governance

  • Ensure compliance with the Companies Act, 2013, and other applicable laws.
  • Maintain statutory registers, records, and complete periodic filings with the Ministry of Corporate Affairs (MCA).
  • Schedule, organize, and document Board Meetings, Annual General Meetings (AGMs), and Committee meetings.
  • Act as a liaison between the company and external regulatory bodies such as ROC and MCA.

2. Legal & Secretarial Advisory

  • Provide legal guidance on corporate and operational matters.
  • Draft and review contracts, agreements, NDAs, and other legal documents.
  • Coordinate with external legal advisors on disputes, litigation, and intellectual property issues.

3. Import-Export Compliance

  • Ensure adherence to DGFT (Directorate General of Foreign Trade) guidelines, FEMA regulations, and Customs Act provisions.
  • Manage and renew licenses such as IEC (Import Export Code), RCMC, and other required trade documentation.
  • Maintain compliance with export incentives, duty drawback claims, and relevant schemes under FTP (Foreign Trade Policy).
  • Liaise with customs authorities, freight forwarders, and logistics teams for smooth import-export operations.
  • Monitor and update on changes in international trade compliance regulations affecting acoustic materials or technology.

4. Internal Controls & Risk Management

  • Assist in the development and enforcement of internal compliance controls and company policies.
  • Ensure secure documentation of sensitive corporate records and intellectual property.
  • Support internal audits and participate in risk assessment exercises.

5. Shareholder & Stakeholder Communication

  • Maintain accurate shareholder records and facilitate issue or transfer of shares.
  • Coordinate with auditors, stakeholders, and financial institutions as needed.
  • Support in equity transactions, funding processes, and investor relations documentation.

6. Industry-Specific Compliance (Manufacturing Acoustics)

  • Support certifications such as ISO, BIS, and environmental clearances for acoustic product manufacturing.
  • Ensure compliance with Factory Act, labor laws, and EHS (Environment, Health & Safety) requirements.

Qualifications:

  • Qualified Company Secretary (Member of ICSI).
  • Bachelors degree in Commerce, Law, or a related field; LLB is an advantage.
  • 06 months -1 years of experience, preferably in a manufacturing and/or export-oriented company.

Skills & Attributes:

  • Strong understanding of company law, import-export laws, and trade policy.
  • Attention to detail with excellent organizational and documentation skills.
  • Good communication skills and ability to work with cross-functional teams.
  • Proficient with MCA21 portal, DGFT systems, and trade documentation platforms.

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