Tender Executive
6 days ago
Key Result Areas (KRA)
1. Tender Identification & Tracking
- Regularly monitor government tender portals (e.g., Gem, CPPP, E-tender sites) for relevant opportunities.
Maintain a daily/weekly tender tracker with submission deadlines and requirements.
Tender Documentation & Preparation
Collect, verify, and organize all required technical and commercial documents.
- Prepare bid documents as per tender specifications and formats.
Ensure timely approvals and signatures from authorized persons.
Tender Submission & Compliance
Upload or submit tenders (online/offline) before the due date.
- Ensure 100% compliance with tender terms, conditions, and formats.
Maintain records of submitted tenders and acknowledgments.
Coordination & Communication
Coordinate with internal departments (Sales, Accounts, Technical, Legal, etc.) for inputs and approvals.
- Liaise with government departments, clients, and vendors for clarifications or tender-related communication.
Follow up on bid status, pre-bid meetings, and tender clarifications.
Documentation Management
Maintain updated vendor registration documents (GST, PAN, MSME, etc.).
Keep digital and physical records of all submitted tenders and correspondence.
Costing & Bid Evaluation Support
Assist in preparing cost sheets and commercial offers in coordination with the finance and sales teams.
Support management in decision-making by summarizing bid requirements and competition analysis.
Result Tracking & Reporting
Track tender outcomes (won/lost) and analyze reasons for results.
Prepare monthly reports on tender performance, success rate, and submission status.
Compliance & Policy Adherence
Ensure adherence to company policies and government tender regulations.
Keep updated on changes in tender procedures, documentation, and eligibility criteria.
Process Improvement
Suggest improvements in tendering processes for better efficiency and success rate.
Develop templates, checklists, and SOPs for faster and error-free submissions.
Vendor Registration & Empanelment
Handle company registration and empanelment with government departments, PSUs, and agencies.
- Maintain updated status and renewal calendar for all registrations.
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