Travel Coordinator

Department:
CEO Office

Location:
Kolkata

Description
Energy Aspects currently has an exciting opportunity for a Travel Coordinator to join our growing team in Kolkata. This full-time-office-based role is a fantastic opportunity for a proactive candidate with excellent administrative support toolkit to join our highly regarded team and be part of our successful growth story.

The successful candidate will quickly take on ownership of our entire business travel process and full coordination of client meetings and trips for our global customer base.

You must be able to excel while working independently, have an ownership mindset and be able to manage various stakeholders across multiple time zones and under tight deadlines. In exchange, we offer excellent remuneration, a high-performance culture, with challenging and exciting work.

Key Responsibilities

• Start to end ownership and coordination of client meetings and trips, including itinerary management, overseeing logistics, communications management, collating and sharing supporting materials. Managing internal stakeholders to ensure timely completion of deliverables.
• Liaising with internal and external representatives in a professional and clear manner, ensuring high standard of delivery around client meetings set-up.
• Providing administrative support to senior Executive Assistants based in London.
• Supporting roll-out of new travel systems and processes.
• Enforcing and encouraging the use of correct travel process and policy throughout the company. Continuously maintaining, evolving and refining the travel process.
• Maintaining company travel records, sharing those with relevant stakeholders and proactively collecting missing information.
• Collaborating with other departments to ensure travel arrangements align with business needs and schedules.
• Assisting with questions and queries related to global travel, helping in emergency situations.
• Owning corporate relationships with accommodation providers and other relevant organisations, negotiating to secure best rates and services.

Skills, Knowledge & Expertise

• Demonstrated experience providing travel or administrative support to a global workforce
• Proactive communicator, equally excellent at face-to-face, virtual and written interactions
• Highly organised planner, able to manage multiple complex itineraries in parallel
• High attention to detail

Desirable Skills:

• Experience working with senior stakeholders
• Certification in project management, event management or similar

Job Benefits
Welcome to our unique workplace where a passion for our industry-leading product sits at the heart of who we are.

Life at EA is completely eclectic, fostered through the global nature of the business and a real appreciation of the many cultures of our diverse team. We unite as a single, cohesive team through an array of social clubs that cater to a spectrum of interests, from running and yoga to football and culinary adventures. These groups create a collegial and dynamic atmosphere that extends beyond work, promoting a healthy and balanced lifestyle for our team.

Our strategically located offices are all set in prestigious buildings, offering you the convenience of nearby gyms, retail therapy, diverse dining options, and accessible public transport.

Our office spaces are thoughtfully equipped to enhance your day-to-day experience whether working independently or collaborating with teammates. Enjoy the simple pleasures of a freshly brewed coffee, healthy snacks, and a social space for celebratory moments. One of the unique traits of life at Energy Aspects is the way our international colleagues often delight us with treats from around the globe. It's safe to say you'll never go hungry in our offices

We recognise your contribution with a competitive compensation package that includes annual bonuses, comprehensive private health insurance, and substantial pension contributions. Additionally, we offer company share options, subsidised gym memberships, and a generous holiday policy to support your financial and personal well-being.

Join a company that values your professional growth and personal fulfilment, all within a supportive and engaging environment.