Accounts Supervisor

Hotel: The Fern Residency Hotel, Vadodara

Department: Finance & Accounts

Position: Account Supervisor

Reports To: Financial Controller / General Manager

Company Profile

The Fern Residency Hotel, Vadodara, is part of the prestigious Fern Hotels & Resorts group, known for its commitment to eco-sensitivity, luxury, and exceptional service. Located in the heart of the city, we provide a serene and environmentally conscious haven for both business and leisure travelers. We are dedicated to creating memorable experiences for our guests while upholding the highest standards of professionalism and integrity.

Job Summary

We are seeking a highly motivated and detail-oriented Account Supervisor to oversee the daily operations of our hotel's accounting department. The ideal candidate will be a key player in maintaining the financial health of the hotel, ensuring accuracy in all financial transactions, and supporting the management with critical financial data. This role requires a strong understanding of hotel accounting principles, excellent leadership skills, and a proactive approach to problem-solving.

Key Responsibilities

1. Financial Management & Reporting:

• Supervise the preparation of daily, weekly, and monthly financial reports, including P&L statements, balance sheets, and cash flow statements.
• Ensure timely and accurate month-end and year-end closing processes.
• Monitor and analyze financial performance against budgets and forecasts, providing insightful variance analysis to management.
• Assist in the preparation of annual operating budgets and financial projections.

2. Accounts Receivable & Credit Control:

• Oversee the entire Accounts Receivable cycle, including billing, collection, and reconciliation for corporate clients, travel agents, and banquet events.
• Implement and monitor effective credit control policies to minimize outstanding debt and reduce the aging of accounts.
• Liaise with corporate clients and agencies to resolve billing discrepancies and ensure prompt payment.
• Supervise the city ledger and follow up aggressively on overdue accounts.

3. Accounts Payable & Vendor Management:

• Supervise the verification and processing of all vendor invoices, ensuring proper authorization and adherence to company policies.
• Manage vendor relationships and ensure timely payments to maintain a good credit standing.
• Reconcile vendor statements and resolve any disputes.

4. Inventory & Cost Control:

• Oversee the cost control function for Food & Beverage and other operational departments.
• Supervise monthly inventory counts (F&B, Operating Equipment) and ensure valuation is accurate.
• Analyze cost of sales and identify areas for potential savings without compromising quality.

5. Team Leadership & Supervision:

• Lead, train, and mentor a team of accountants and accounting clerks.
• Delegate tasks effectively and ensure the team meets all financial deadlines.
• Foster a collaborative and high-performance work environment within the department.

6. Compliance & Audit:

• Ensure strict compliance with company policies, statutory regulations, and standard accounting procedures (GAAP/Ind AS).
• Coordinate with internal and external auditors, providing necessary documentation and support during audits.
• Ensure all tax compliance (GST, TDS, etc.) filings are accurate and submitted on time.

7. System & Process Improvement:

• Utilize the Hotel's Property Management System (PMS) and Accounting Software efficiently.
• Identify opportunities for process improvements to enhance the efficiency and accuracy of the accounting function.

Qualifications & Experience

• Education: Bachelor's degree in Accounting, Finance, or a related field. A Master's degree or professional qualification (e.g., CA Inter, CMA Inter, M.Com) is highly preferred.
• Experience: Minimum of 4-6 years of relevant experience in hotel accounting, with at least 2 years in a supervisory role. Experience with a hotel PMS (like Oracle Opera, IDS Next) is essential.
• Technical Skills:
• Proficiency in advanced Excel (Pivot Tables, VLOOKUPs) and accounting software (Tally, QuickBooks, or similar).
• In-depth knowledge of hotel accounting standards, cost control, and inventory management.
• Strong understanding of GST, TDS, and other statutory compliance.

Desired Skills & Competencies

• Leadership & People Management: Ability to lead and inspire a team.
• Analytical Mindset: Strong numerical and analytical skills with a keen eye for detail.
• Integrity: High level of honesty and ethical standards in handling confidential financial data.
• Problem-Solving: Proactive in identifying issues and developing effective solutions.
• Communication: Excellent verbal and written communication skills for effective interaction with guests, vendors, and internal teams.
• Organizational Skills: Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment.

What We Offer

• A competitive salary and benefits package.
• An opportunity to be part of a growing, eco-friendly hospitality brand.
• A professional and supportive work environment.
• Opportunities for career growth and development.

Job Types: Full-time, Permanent

Pay: ₹13, ₹18,938.37 per month

Benefits:

• Food provided
• Paid sick time
• Provident Fund

Work Location: In person