Officer - Billing & Accounts - 3 Nos

5 hours ago

Cochin, Kerala, India LOGIWARE SUPPLY CHAIN SOLUTIONS Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Core Tools Required : Tally ERP/Prime, Advanced MS Excel

Location : Ernakulam, Kerala

Role & responsibilities

1. Invoice Generation & Management

  • Prepare and issue accurate invoices based on orders.
  • Ensure timely generation of invoices in line with client agreements.
  • Prepare eway-Bills.

2. Billing Reconciliation

  • Reconcile billing records and accounts to ensure accuracy.
  • Identify and resolve discrepancies in billing or payments promptly.

3. Payment Monitoring

  • Follow up and Monitor payments received and verify against issued invoices.
  • Accurately record customer payments in Tally and Excel-based reports.

4. Customer Interaction

  • Respond to customer queries regarding billing issues with clarity and professionalism.
  • Communication with Modern Trade, Distributors, Dealers, Other Customers, Vendors, ASM and Executives & Principal Suppliers.
  • Handle client inquiries related to invoicing discrepancies, outstanding payments, or payment status.

5. Maintaining Billing Records

  • Maintain updated billing records, including invoice details and payment histories.
  • Systematically store and archive all billing-related documents for easy retrieval.

6. Reporting & Analysis

  • Prepare and submit billing and receivable reports for management review periodically and as and when required.
  • Assist in generating monthly, quarterly, and annual financial statements related to billing.
  • Use Advanced Excel for data analysis, pivot tables, VLOOKUP, reconciliation sheets, and MIS reporting.

7. Compliance & Accuracy

  • Ensure adherence to company policies, statutory norms, and tax regulations (e.g., GST etc).
  • Conduct regular checks for accuracy and completeness of billing records.

8. Account Reconciliation & Audit Support

  • Collaborate with accounts and finance teams for customer account reconciliation.
  • Sound accounting knowledge for raising Journal/Debit/Credit notes etc.
  • Provide necessary support during internal and external audits.

9. Inventory Management

  • Track & manage inward and outward stock movement in coordination with the warehouse team.
  • Maintain updated stock reports and reconcile with billing data.
  • Monitor discrepancies in stock vs. billing and resolve promptly.

10. Process Improvement

  • Identify opportunities to streamline and automate billing processes.
  • Suggest improvements in billing procedures to enhance efficiency and accuracy.

Preferred candidate profile

  • Education: Graduate in Commerce/Accounting/Finance (B.Com or equivalent).
  • Experience: Minimum 35 years of experience in billing, accounts, or inventory-related roles.
  • Age : 25-45 years.
  • Technical Skills:
  • Proficiency in Tally ERP/Prime for billing and accounting.
  • Advanced MS Excel (pivot tables, VLOOKUP, reconciliation, MIS reporting).
  • Knowledge of e-Way bills, GST compliance, and statutory billing norms.
  • Domain Knowledge:
  • Hands-on exposure to billing, accounts reconciliation, and payment tracking.
  • Familiarity with inventory management and coordination with warehouse operations.
  • Soft Skills:
  • Strong attention to detail and accuracy.
  • Good communication skills in English, Hindi (Verbal) & Malayalam.
  • Ability to handle customer queries professionally.
  • Problem-solving approach with a focus on efficiency and process improvement.
  • Personal Attributes:
  • Organized and systematic in record-keeping.
  • Ability to work under deadlines and manage multiple tasks.
  • Team player with a proactive attitude.

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