Accounts and Admin Officer

This role is for one of the Weekday's clients

Salary range: Rs Rs ie INR 3-5 LPA)Min Experience: 3 years

Location: Lucknow

JobType: full-time

We are seeking a detail-oriented and proactive Accounts & Admin Officer to oversee day-to-day administrative operations and ensure smooth financial management across vendor payments, program finance, and project finance. This role is ideal for professionals with 3–10 years of experience who can balance both administrative responsibilities and core accounting functions with accuracy, ownership, and efficiency.

Requirements
Administration & Office Operations

• Manage daily administrative functions to ensure smooth office coordination, including facility management, travel arrangements, scheduling, documentation, and vendor coordination.
• Maintain records, office inventories, and compliance-related documentation with a high level of organization and attention to detail.
• Support HR and operational teams in preparing letters, handling employee onboarding/offboarding documentation, and maintaining personnel files.
• Oversee procurement processes, evaluate quotations, negotiate pricing, and maintain transparent vendor relationships.
• Implement and improve administrative systems, policies, and procedures for better workflow and operational efficiency.

Accounts & Financial Management

• Handle day-to-day accounting activities including bookkeeping, ledger management, bank reconciliation, journal entries, and month-end closing processes.
• Ensure all transactions are recorded accurately and in compliance with internal controls and statutory requirements.
• Prepare MIS reports, financial statements, cash flow summaries, and expense reports in coordination with senior finance teams.
• Support internal and external audits by preparing relevant documentation, schedules, and data requests.

Vendor Payments & Reconciliation

• Manage end-to-end vendor payment cycles including invoice verification, approval workflows, TDS/GST checks, and timely disbursement.
• Maintain accurate vendor databases, track outstanding balances, and ensure all vendor queries are resolved efficiently.
• Conduct periodic reconciliations with vendors, banks, and finance teams to ensure accuracy and timely closure of accounts.

Program Finance & Budget Monitoring

• Coordinate with program managers to track program-related expenses, monitor budget utilization, and ensure adherence to financial guidelines.
• Validate program expenditure reports, maintain documentation, and support grant management/ program audits.
• Assist in preparing program budgets, forecasting fund requirements, and ensuring financial compliance with donor or organizational protocols.

Project Finance & Reporting

• Manage project-wise accounting, maintain expense statements, and track fund disbursements for each project.
• Work with project leads to ensure alignment of financial planning with project milestones.
• Prepare periodic project financial reports, variance analysis, and fund utilization summaries to support leadership decision-making.
• Ensure financial health of projects by proactively identifying discrepancies, gaps, or overspending risks.

Skills & Qualifications

• Experience: 3–10 years in accounts, administration, or combined finance-admin roles.
• Education: Bachelor's degree in Commerce, Business Administration, Accounting, or related fields; MBA/PGDM preferred.
• Strong knowledge of accounting principles, Tally/ERP systems, MS Excel, GST/TDS compliance, and financial documentation.
• Excellent administrative coordination, recordkeeping, and vendor management skills.
• Strong communication, problem-solving, and stakeholder management abilities.
• Ability to multitask, prioritize effectively, and work independently with minimal supervision.
• High integrity, diligence, and a proactive mindset.

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