Account Manager

1. Job Summary

The Account Manager will be responsible for overseeing and managing all financial activities of the college, ensuring accurate accounting, transparent financial reporting, and compliance with institutional policies and statutory regulations. The role involves fee management, budgeting, vendor coordination, payroll support, and maintaining proper financial records required for audits and internal reviews.

1. Key Responsibilities

A. Financial Management & Accounting

Maintain accurate books of accounts including ledgers, journals, cash books, and vouchers.

Prepare monthly, quarterly, and annual financial statements.

Handle fee collection records, scholarship entries, concessions, and dues management.

Ensure timely bank reconciliation and monitoring of daily transactions.

Manage accounts payable and receivable efficiently.

Coordinate with banks regarding deposits, withdrawals, and loan/EMI-related work (if applicable).

B. Student Fee Management

Manage student fee collection through cash, cheque, bank transfer, and online payment systems.

Generate fee receipts, track pending dues, and maintain up-to-date fee databases.

Work closely with the admission office to streamline fee structure updates, refunds, and financial clearances.

Support parents and students with fee queries and payment-related issues.

C. Budgeting & Financial Planning

Assist in preparing annual budgets for different departments.

Monitor expenditure and ensure alignment with approved budgets.

Provide cost analysis and financial insights to support management decisions.

D. Vendor & Procurement Coordination

Maintain and verify vendor invoices and ensure timely payments.

Monitor purchase orders, quotations, and agreements as per procurement policies.

Keep records of AMC contracts, service providers, and vendor compliances.

E. Payroll & Statutory Compliance

Assist the HR department in preparing monthly payroll, salary sheets, and reimbursements.

Ensure compliance with statutory requirements such as TDS, GST, PF, ESI (as applicable).

Coordinate with auditors during internal and external audit processes.

F. Audit & Documentation

Prepare and maintain all necessary documents for annual audits.

Ensure that accounting practices follow government regulations and institutional policies.

Maintain secure and systematic archiving of financial documents.

1. Qualifications & Experience

Bachelor's or Master's degree in Commerce, Accounting, Finance, or related field.

Minimum 2–5 years of experience in accounts/finance (experience in educational institutions preferred).

Strong knowledge of accounting principles, GST/TDS rules, and financial reporting.

Proficiency in Tally ERP, MS Excel, and other accounting software.

1. Skills & Competencies

Excellent numerical and analytical skills.

Strong attention to detail and accuracy.

Good communication skills (written & verbal).

Ability to manage time and handle multiple tasks.

Strong ethical standards and confidentiality.

Problem-solving attitude and team coordination capabilities.

1. Work Environment

Office-based role with regular interaction with students, parents, vendors, and departments.

Requires high accountability and timely completion of financial tasks.

Job Types: Full-time, Permanent

Pay: ₹15, ₹25,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person