Human resource compliance manager

HR – PF / ESIC & Labour-law Compliance Manager(PAN-India)

Position Title: HR – Labour-Law & Compliance (PF / ESIC + statutory compliance)

Work Location: Inhouse- Belagavi, karnataka.

PAN-India (frequent travel to manufacturing units)

Candidate Type: Male only

Key Responsibilities

• Ensure registration of all eligible establishments under Employees' Provident Fund Organisation (EPFO) — obtain Establishment Code, generate Universal Account Number (UAN) for employees, maintain PF records.
• Manage monthly PF deductions (from employees) and employer's PF contribution; ensure timely deposit and filing of Electronic Challan-cum-Return (ECR) by the 15th of each month.
• Candidate must have in-depth knowledge of current Labour laws/codes in India
• Maintain PF-related statutory compliance (returns, annual reports, Form 3A / 6A / other required forms, audits when required).
• Ensure registration under Employees' State Insurance Corporation (ESIC) for eligible establishments and employees; generate ESI code/employee ESI numbers; maintain employee records as per ESIC norms.
• Should be aware of provisions governing industrial relations: employment contracts, fixed-term employees, layoffs/ retrenchments, dispute resolution and statutory requirements under Industrial Relations Code.
• Handle monthly deduction (employee share) + employer share for ESIC and ensure timely deposit to avoid interest/penalties.
• Manage issuance of ESI cards (or E-Pehchan / employee identity under ESIC), assistance to employees for claiming medical / social security benefits (where applicable), support during claims & compliance audits/inspections.
• Maintain statutory records, wage/salary registers, attendance records, employee details, compliance-related documents, for PF & ESIC as well as related labour-law obligations (especially in manufacturing setup).
• Monitor applicability thresholds — number of employees, wage ceilings (for ESIC), and ensure that changes (e.g. workforce growth, employee additions/exit) trigger timely compliance/registration or deregistration as per law.
• Coordinate with payroll/finance to ensure correct salary breakup (basic, dearness allowance, gross wages) so that PF/ESIC deductions are accurate.
• Liaison with authorities across different states (since PAN-India operations) for compliance, filings, audits, notices — ensure company is audit-ready at any time.
• Onboarding & exit processes: handle PF/ESIC enrolment for new joiners, transfers, resignations — including PF transfers or settlement, ESIC card deactivation or updates, required paperwork.
• Educate employees (shop floor, factory staff) about PF & ESIC benefits, contribution details, claim procedures; maintain transparency and trust.

Skills / Profile Required

• Good knowledge of Indian labour laws, especially EPF Act, 1952 & ESIC Act (and latest developments under social security codes) — comfortable handling compliance for manufacturing & multiple states.
• Prior experience (ideally in manufacturing sector) handling PF / ESIC / statutory compliance end-to-end.
• Comfortable with frequent travel across India (units in different states), willing to visit plants/offices, coordinate on-ground compliance.
• Strong coordination skills — between payroll/finance, plant heads, employees, government authorities.
• Good record-keeping, documentation, audit-readiness, attention to detail.
• Ability to communicate with workers (many may be non-executives, shop floor staff) — explaining PF/ESIC benefits, handling queries/claims.
• (Optional but valuable) Basic understanding of payroll software or ability to coordinate with payroll team for accurate statutory deductions.
• Integrity & trustworthiness: handling employees' social security and retirement benefits requires ethical conduct & confidentiality.

Job Type: Full-time

Pay: ₹15, ₹20,000.00 per month

Work Location: In person