Domestic & International Travel Desk Coordinator @ Pune

6 days ago

Pune, Maharashtra, India Intelliswift Full time ₹ 8,00,000 - ₹ 12,00,000 per year

1. Domestic & International Travel Coordination

  • Handle end-to-end travel bookings for India-based employees (air, rail, hotel, visa assistance).
  • Coordinate with US counterparts for travel arrangements of US-based employees visiting India (and vice versa).
  • Manage international bookings, ensuring visa compliance, cost optimization, and itinerary planning.

2. Employee Cab Facility Management India (24/7 Operations)

  • Plan, implement, and manage night shift cab facility for India employees, especially in metro cities.
  • Coordinate with empaneled cab vendors for timely and safe pick-ups and drop-offs.
  • Maintain route plans and cab rosters for night shifts considering cost-effectiveness and employee safety.
  • Monitor cab GPS, adherence to travel schedules, and real-time tracking during odd hours.
  • Ensure compliance with employee safety norms, including female employee safety protocols.

3. Vendor & Cost Management

  • Negotiate contracts and service SLAs with travel and cab vendors.
  • Monitor invoicing, billing accuracy, and TAT adherence.
  • Track budgets and submit regular cost reports to management.

4. Policy Compliance & Documentation

  • Ensure all travel activities adhere to company travel policy and statutory regulations.
  • Maintain updated travel logs, cab usage logs, audit records, and MIS reports.
  • Facilitate travel insurance, foreign exchange, and visa support documentation as per destination country requirements.

5. Emergency & Crisis Handling

  • Serve as first point of contact for travel-related emergencies (delays, cancellations, medical issues).
  • Provide round-the-clock support during critical business travel windows or shifts.

6. Stakeholder Communication & Coordination

  • Work closely with HR, Admin, Security, and Finance teams for smooth coordination of employee travel and transport needs.
  • Liaise with US-based admin or travel coordinators for alignment on cross-border travel requests.

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