Secretary to Chairman
1 week ago
· Calendar Management
· Manage the Chairman's office to facilitate and coordinate all activities and various business needs.
- Manage expense report coordination and submission
- Travel management (domestic and international) for Chairman and Other Senior officials
· Internal & External Communication
· Maintain an organised filing system of paper and electronic documents
Responsibilities
· Coordinating with all Department Heads as required, to facilitate standard meetings or any meetings that need to be scheduled.
· Maintaining Files and confidential/legal documents of the Chairman's Office
· Attending Chairman's meetings, project related meetings & make notes on discussions/Minutes of the meeting and circulate the same to all concerned.
· Maintaining Chairman's list of contacts and update as required
· Managing Chairman's Club Memberships
· Making Travel arrangements/Visas /Local Transport / Accommodation as required in India and overseas for Chairman. Chairmans' Family and Staff.
· Making pre-travel requests for funds & post-travel settling of accounts with the Accounts Department, in the prescribed format.
· Answering mails that may be addressed to the Chairman after taking inputs from him on the replies if need be during his travels.
· Coordinating for the payment for all the Chairman's Bank cards (Credit / Debit), Personal bills / regular monthly bills (Electricity / Water /telephone etc.,) for chairman's residence.
· Coordinating with HR / Admin for administrative requirements.
· Any other duties assigned by the Chairman.
Reporting System:
· Will report to the Chairman & CEO on duties assigned by him.
· Will report to HR & Admin on leaves & other administrative matters.
Job Type: Permanent
Pay: ₹60, ₹70,000.00 per month
Benefits:
- Health insurance
- Paid sick time
- Provident Fund
Work Location: In person
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