Office Manager

Our client is a leading European manufacturer specializing in the production of quick couplings for various industries. With a commitment to excellence and innovation, they strive to maintain the highest standards of quality and reliability in their products. To further support the company's operations in India and employee engagement, our client is looking to hire:

Office Manager

(based in Peenya, Bengaluru)

Organization: This is a newly created position in the organization and will lead the office administration and employee support functions in India. This is a strategic and hands-on role for someone who thrives in a growing organization and can drive efficient processes, enhance employee experience, and provide a reliable backbone for daily business operations. The ideal candidate brings maturity, initiative, and strong coordination skills with experience in managing office functions, HR support, travel arrangements, and vendor relationships. The position will report to the Country Head and work closely with the Finance, Sales, and Operations teams.

Your Responsibilities:

Office and Facility Management: Ensure smooth day-to-day functioning of the office including cleanliness, pantry, supplies, and basic maintenance. Liaise with building/facility management, service vendors, and utility providers. Manage procurement of office equipment, admin supplies, and vendor contracts. Maintain a professional and productive office environment for all departments

Travel and Logistics Coordination: Coordinate domestic and international travel arrangements including booking flights, hotels, visas, local transport, etc. Support visiting colleagues and global teams with logistical arrangements and documentation. Maintain travel policies, expense records, and approvals in line with company policy

HR Support: Assist in onboarding, offboarding, employee recordkeeping, and documentation. Track attendance and leaves; support payroll coordination through external service providers. Manage health insurance, employee communication, and policy updates. Support employee engagement initiatives, celebrations, and internal events.

Strategic Administration and Leadership Support: Identify and implement process improvements to enhance efficiency in administrative and support functions. Act as a trusted support to the key members of the management team by proactively resolving administrative bottlenecks. Support internal communication, policy rollout, and team coordination. Take initiative to anticipate office needs, recommend solutions, and lead projects when appropriate.

• Bachelor's degree in business administration, HR, or a related field (MBA preferred).
  
• 8-10 years of experience in office administration or facility management.
  
• Experience in a mid-sized or multinational organization is preferred.
  
• Strong organizational, coordination, and vendor management skills.
  
• High attention to detail with the ability to manage multiple priorities.
  
• Professional demeanor, with a service-oriented and solution-focused mindset.
  
• Comfortable working with cross-functional teams including sales, finance, operations, and leadership.
  
• Ability to handle sensitive and confidential information with discretion.
  
• Excellent written and verbal communication skills.
  
• Proficient in MS Office (Word, Excel, Outlook).
  

• Collaborative work environment across sales, operations, and global teams.
  
• Opportunity to own the administrative framework and build scalable processes.
  
• Professional growth with exposure to HR, facilities, and leadership coordination.
  

Comaea Consulting