Accounts Payable

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Job Summary

We are seeking a detail-oriented and proactive Accounts Payable & Receivable (AP/AR) Executive with hands-on experience in USA and Indian accounting practices. This role is crucial for managing the end-to-end P2P (Procure-to-Pay) and O2C (Order-to-Cash) cycles, ensuring all financial transactions are accurately recorded, reconciled, and compliant with Indian financial regulations, including GST and TDS. The ideal candidate will be proficient in accounting software like QuickBooks, Tally ERP and contribute to efficient cash flow management.

Key Responsibilities

Accounts Payable (AP)

• Invoice Processing: Receive, review, and verify vendor invoices and expense reports for accuracy and appropriate authorization.
• Three-Way Matching: Perform three-way matching of invoices with purchase orders (PO) and goods receipt notes (GRN) to resolve discrepancies promptly.
• Payment Processing: Schedule and prepare payments (cheques, NEFT, RTGS, wire transfers) to vendors, ensuring timely disbursements while maximizing early payment discounts.
• Vendor Management: Maintain strong vendor relationships, address payment inquiries, and reconcile vendor statements to the general ledger.
• Compliance: Ensure compliance with internal controls and Indian tax regulations, including Tax Deducted at Source (TDS) and Goods and Services Tax (GST) on relevant invoices.

Accounts Receivable (AR)

• Invoicing & Billing: Generate and dispatch customer invoices, credit memos, and statements accurately and on time.
• Payment Application & Collections: Accurately apply customer payments (wire, ACH, cheques) to their accounts and manage the collections cadence for overdue accounts, including follow-ups via calls and emails.
• Aging Reports: Generate and analyze accounts receivable aging reports, highlighting overdue accounts to management and coordinating with the sales team on disputes.
• Customer Communication: Maintain professional communication with clients regarding billing inquiries and payment status.

General Accounting & Compliance

• Reconciliation: Perform regular bank and general ledger reconciliations to ensure accuracy and consistency of financial records.
• Month-End Close: Assist in month-end and year-end closing processes, including preparing accruals and supporting schedules.
• Audits & Reporting: Maintain meticulous documentation for internal and statutory audits and assist in preparing various financial reports and statements as required by management.
• Software Proficiency: Utilize accounting software like Tally ERP, SAP, or QuickBooks efficiently for daily tasks and reporting.

Required Skills & Qualifications

• Education: Bachelor's degree in Accounting, Finance, or Commerce (M.Com).
• Experience: 5-8 years of hands-on experience in Accounts Payable and Receivable roles, with specific experience in the Indian accounting environment.
• Technical Skills:
• • Mandatory hands-on experience with Quickbooks Tally ERP.
• Proficiency in Microsoft Office Suite, particularly advanced Excel skills (pivot tables, VLOOKUP).
• Familiarity with other ERP systems (e.g., SAP, Oracle, NetSuite) is a plus.
• Accounting Knowledge: Strong understanding of Indian Accounting Standards, GST, TDS, and general accounting principles (GAAP).
• Soft Skills:
• • Exceptional attention to detail and accuracy.
• Strong organizational and time management skills, with the ability to prioritize and meet deadlines.
• Excellent verbal and written communication skills.
• Strong problem-solving and analytical abilities.
• Ability to work independently and collaboratively in a team environment.

Preferred Qualifications

• Professional certification such as Inter CA, CMA, or an accounts-focused certification.
• Experience in a multi-entity or multi-currency environment.
• Familiarity with AP/AR automation tools.