Executive Assistant to COO

5 days ago

Delhi, Delhi, India VP Impex Full time ₹ 3,00,000 - ₹ 4,00,000 per year

Location:

Greater Kailash-1, New Delhi

Company:

VP Impex

Package

  • 30K - 35K

Position Overview

We are looking for a dynamic, proactive, and highly organized
Executive Assistant

to support the Chief Operating Officer (COO) of VP Impex. The ideal candidate will act as the right hand to the COO, managing daily operations, coordinating across departments, and ensuring smooth execution of business priorities. This role requires strong multitasking ability, excellent communication skills, and a problem-solving mindset.

Key Responsibilities

  • Executive Support
  • Manage COO's calendar, schedule meetings, prepare agendas, and coordinate follow-ups.
  • Draft, review, and manage reports, presentations, and official communications.
  • Team Coordination
  • Act as a central point of contact between COO and different teams – Accounts, Sales, Front Desk, and Operations.
  • Track progress of departmental deliverables and ensure timely reporting.
  • Operations & Reporting
  • Assist in preparing MIS reports, performance dashboards, and operational summaries for management.
  • Maintain documentation, policies, and records for smooth business functioning.
  • HR & Recruitment
  • Support in hiring, onboarding, and coordinating with recruitment partners.
  • Maintain employee records and assist in HR-related administrative tasks.
  • Cross-Functional Support
  • Coordinate with vendors, clients, and external stakeholders when required.
  • Manage travel arrangements, event coordination, and operational logistics.
  • Prepare and manage
    POs, quotations, invoices, and reports

.

Requirements

  • Graduate / Postgraduate with
    3–6 years of experience

as an Executive Assistant, Operations Coordinator, or in a similar role.
- Strong knowledge of MS Office (Excel, Word, PowerPoint) and reporting tools.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Strong interpersonal skills with the ability to liaise across multiple teams.
- Exposure to HR functions (recruitment, onboarding, record keeping) preferred.
- Excellent communication skills (English & Hindi, written and verbal).

What We Offer

  • Opportunity to work directly with senior leadership and be part of strategic decision-making.
  • Exposure to diverse functions – operations, sales, accounts, HR, and administration.
  • Competitive salary package (based on experience).
  • Growth-oriented, fast-paced work environment.

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