Senior Project Coordinator

Key Responsibilities, Deliverables / Outcomes

The Project Coordinators key responsibilities include

• Manage small to medium sized project by project planning, tracking, monitoring, and closures.
• Facilitate project communication, ensure optimal resource utilization, and maintain project documentation.
• Coordinate among sales, delivery, and finance, manage client relationships (if applicable).
• Implement change management strategies.
• Identify and mitigate project risks.

Project Planning and Initiation:

• Develop comprehensive project plans, including scope, objectives, timelines, budgets, and resource allocation with the assistance of the project manager
• Facilitate project initiation process by gathering requirements, identifying stakeholders, and establishing project governance.

Task Management:

• Able to plan, assign, and track tasks effectively to ensure timely completion.
• The ability to track project progress, identify deviations from the plan, and take corrective action as needed.
• The ability to make informed decisions in a timely manner.
• The ability to identify and resolve issues that may arise during project execution.

Stakeholder Management:

• Facilitate effective communication with project stakeholders, including clients, team members, and management.
• Manage stakeholder expectations and address their concerns proactively.
• Ensure stakeholders are kept informed of project progress and any potential issues.

Change Management:

• Manage project changes effectively, including documenting changes, assessing their impact, and updating project plans.
• Communicate changes to stakeholders and obtain necessary approvals.

Communication and Reporting

• Communicate with senior management periodically by presenting reports on the projects progress, performance and resource utilization.
• Prepare and send project status reports to clients regularly.
• Interact with clients for maintaining project documentation such as contract preparation, NDA signing, contract renewals etc.
• Establish and maintain active and constructive relationships with other teams in the organization.

Quality Assurance:

• The ability to ensure that project deliverables meet the required quality standards.

Qualifications

a. BCA, B.Sc Comp Sc., BE/B.Tech.

b. Minimum of 2 years of experience in project coordination or a similar role.

c. Experience working in a fast-paced environment with multiple projects.

d. Excellent communication and interpersonal skills, capable of working effectively with diverse teams.

Key Skills

1. Ability to prepare project plans, schedules and step-by-step action plans.

2. Strong organizational and planning skills.

3. Capable of multitasking.

4. Strong attention to details and problem-solving skills.

5. Great communication skills, both spoken and written and presentation skills.

6. Strong teamwork skills

7. Able to work independently and as a part of a team.

8. Proficiency in Microsoft Office and project management software program such as MS Project

Key Competencies

1. Project Organization: Must be able to plan, structure, and manage projects effectively, ensuring that tasks are well-defined, resources are allocated appropriately, and deadlines are met. Must be highly organized to manage multiple tasks, deadlines, and resources effectively.

2. Communication: Must be able to convey information clearly and effectively, both verbally and in writing, to a variety of audiences. Need to be able to communicate clearly and concisely with team members, stakeholders, and clients. This includes both written and verbal communication. Must possess good presentation skills.

3. Scheduling & Task Management: Must be able to plan and coordinate tasks, allocate resources, and track progress to ensure that projects are completed on time and within budget.

4. Problem-Solving: Must be able to identify and resolve problems effectively, often under pressure or with limited information. Must be able to think critically, analyze problems, and develop effective solutions. Familiarity with risk management and quality assurance control.

5. Reporting & Documentation: Must be able to create clear and concise reports and documentation, summarizing project progress, key findings, and recommendations.

Soft Skills

• Customer Focus: Must be committed to understanding and meeting customer needs and expectations. Strong client-facing skills
• Assertiveness: Must be able to express oneself confidently and directly, while respecting the rights and opinions of others.
• Judgment/Decision Making: Must possess the ability to make sound and informed decisions, often under pressure or with limited information.
• Initiative & Accountability: Must be willing to take action and be responsible for the outcomes of one's work.
• Time Management Skills: Must be able to effectively prioritize tasks, meet deadlines, and maximize productivity.