Company Secretary

2 days ago

Bengaluru, Karnataka, India Kumar Organic Products Full time ₹ 5,00,000 - ₹ 12,00,000 per year

Job Description Company Secretary

This is an individual contributor role. You will be the sole Company Secretary, reporting directly to the Chief Financial Officer (CFO).

Key Responsibilities:

1. Board and Committee Matters:

  • Organizing and conducting meetings (Board, Audit Committee, NRC, CSR, etc.).
  • Preparing agendas and minutes, maintaining statutory books and records.
  • Handling appointment and cessation of directors, and filing various returns under the Companies Act, 2013 (as amended).
  • Recording discussions and resolutions, drafting and circulating minutes after liaison with relevant teams.

2. Statutory and Regulatory Compliance:

  • Handling changes in the Board of Directors, satisfaction of charges, and registered office shifts.

  • Renewal and compliance related to:

  • Legal Entity Identifier (LEI) License

  • Insurance policies
  • Statutory registrations
  • Appointment of Cost Auditor, Statutory Auditor, and Internal Auditor
  • Indian Chemical Council registration
  • NSDL and Demat facility

  • IEC certificate with Chemexcil

  • Timely filing of forms including:

  • ROC filings: PAS-6, DPT-3, MSME-1, MBP-1, DIR-8

  • RBI: FLA return
  • Annual Director KYC and management change filings

3. Corporate Governance:

  • Ensuring compliance with Secretarial Standards and Secretarial Audit requirements.
  • Maintaining and updating internal policies and ensuring necessary approvals.
  • Preparing agendas, notices, proxies, and supporting documents for General Meetings.
  • Liaising with legal advisors and external registrars for proxy management and related documentation.

4. Record Keeping:

  • Maintaining statutory registers, including:

  • Register of Allotments, Transfers, Members, Debenture Holders, Charges

  • Register of Directors and their Interests, Secretaries
  • Minutes of Board and General Meetings
  • Service Contracts of Directors and Directors' Indemnities

5. Cross-Functional Support:

  • Assisting teams in Banking, Finance & Accounting, Taxation, and Information Technology, as required.

6. Legal and Compliance Support:

  • Ensuring timely filing of annual returns and other statutory forms.
  • Supporting the Chairman and Directors in implementing corporate governance best practices.
  • Monitoring dividend declarations and distributions in accordance with legal provisions.

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