Admin Executive

1 day ago

Ghaziabad, Uttar Pradesh, India Deutsche Bahn Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Deutsche Bahn International Operations GmbH is a part of the DB group, a world-leading global railway company with an extensive organization in Germany and projects around the world. Our company offers a technically sophisticated and customized infrastructure, mobility and transport solutions. We acquire, initiate and manage rail operations and maintenance projects outside Europe. We are looking for transport and mobility enthusiasts and entrepreneurs with long-standing experience in railway operations and projects in India or worldwide.

  • Responsible for all Transport Operation (Bus & Cab).
  • Responsible for all Transport Billing Data.
  • Responsible for Transport Compliance.
  • Responsible for Routing, Billing and various tracking activity like call support to company executive, drivers and emergency management.
  • Responsible for Preparation, Distribution and Manage trip sheet for cab driver.
  • Being the first point of contact for all Employees and Vendors.
  • Responsible for security arrangements for transport.
  • Arrange the induction and training off all new security member.
  • Regular liaising with the delivery manager to ensure a smooth running of both departments.
  • Develop and nurturing relationships with employees.
  • Maintain accurate administrative records.
  • Need to Handle Transport helpdesk mails.
  • Arranging bus routes pick up and drop routes.
  • Checking Cab and Driver compliance and preparation of Cab and Driver fitness checklist.
  • Preparation of Roster Shift for site supervisors.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Prepare agendas and decide, such as coordinating catering for luncheons, for committee, board and other meetings. Share the MOM with all.
  • Provide clerical support to other departments.
  • Make travel arrangements.
  • Making project break up amount and share with projects for charge back.
  • Making ACIS, BSV &FS file transport and send to finance team for vendor payment, solve the finance team query.
  • Making GPS report.
  • Making all kinds of daily reports
  • Making data for audit requirement
  • Experience in dealing with confidential information, and demonstrated capacity to maintain confidentiality and professional standards of behavior in difficult and sensitive circumstances
  • Well-developed liaison skills, including excellent communication skills with a range of public, private and stakeholders
  • Excellent time management skills including working to deadlines, always attending to detail
  • Demonstrated writing skills and advanced MS Office skills
  • A proactive, collaborative mindset and demonstrated capacity to work independently and within a team environment.
  • Very good command of both Hindi and English

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