Company Secretary

Job Description- Group Company SecretaryBoard and Shareholders' MeetingsDevelopment of yearly calendar of Meetings as per requirements of law and management review mechanism in place.Facilitate Meetings of the Board / Committees / ShareholdersSecure Board of Directors approval through meetings / CirculationSecure Shareholders approval at General Meetings / through Postal BallotAdherence to legal requirements / internal SOPs and related protocols relating to meetings

Action Taken Report / Tracker and tracks action plans and drive the direction of the BoardPreparation of Board / Committee Meetings - Notice, Agenda and MinutesShareholders Meetings – AGM/EGM/Postal Ballot - Notice / Explanatory Statements / Minutes / Proceedings / Voting ResultsAnnual Report – Directors Report / Corporate Governance Report / Business Responsibility Report (Post Listing) Board ManagementHold and maintains Board relevant frameworks (including optimum Composition)Organise and ensure Familiarization and Training of Board MembersUndertake Board EvaluationTo ensure timely and adequate information required by Board MembersTracking relevant Regulatory changes and providing updates and impact assessments for information of BoardBoard Induction KitDevelopment of Committee Mandates / Board Governance Standards Shareholders' ManagementQuery resolution / redressal of grievances of shareholders

Intimation of Corporate Action / EventsFacilitating transfer / transmission / split / consolidation / duplicate / dematerialization of securities

Distribution of Corporate Benefits viz., DividendShareholders arrangements at the general meetings

Ensure Shareholders' information through Annual Report / Website ESOP ManagementOwner of the ESOP Administration process

Ensure internal / regulatory approvals (Stock Exchange/ Corp Action etc.)Ensure Control & Monitoring of ESOPs Related Party Transactions Framework & Risk ManagementDevelop and manage framework (Policy/SOP) for Identification of Related Parties under Indian Accounting Standard, The Companies Act, 2013 and SEBI norms

Assessment of Conflict of Interest of KMPs / SMPsFacilitates monitoring of transactions with Identified Related PartiesProvide guidance for seeking necessary internal/external approvals and Disclosure Protocols w.r.t. Transaction with Related PartiesTracking changes in related parties on monthly basis and Dissemination of update on Related Parties to key stakeholders

Identify and hold Risk Register of the Company and agreed mitigation plan

Secure status of mitigation plan from relevant stakeholders and place the status before Risk Management CommitteeImplement the directions of Risk Management Committee(RMC) and carry out necessary audit of mitigation plan

To conduct preliminary investigation in case of Whistle Blower Cases Corporate Secretarial Compliance Framework & Compliance AssuranceTo act as Risk Owner to assess and ensure compliances with regulatory requirements vis-à-vis the Corporate Secretarial Laws (Companies Act, SEBI Listing norms, SEBI Insider Trading norms and SEBI Take

Over code and FEMA- ODI/FDI)Ensure legal Entity Record keeping by maintaining Statutory Records and Registers, as per Companies Act, SEBI regulations and Foreign Exchange related CompliancesSeeking Statutory approvals under Corporate Secretarial LawsEnsure timely and accurate Statutory Filings – Forms / Returns with MCA, RBI, Stock Exchanges, Depositories, SEBI etc. Development and hold mechanism for protection of UPSI and compliance with respect of SDD / DPsProvide assurance (under accountability of various Risk Owner) to the Board regarding compliance to applicable laws

Owner of Compliance e-tool- Identification, implementation and periodic monitoring OthersCentralized control of Power of Attorney Document issued in the Organization; Assuring exercise of Powers by POA holders as per approved delegation and Maintain repository of all POAsManaging relations with Regulators viz., RBI, MCA, ROC, Stock Exchanges, Depositories, SEBIPlay an integral role in Projects (Initial Public Offering, Legal Entity Restructuring, Financial Restructuring etc from regulatory perspective Initial Public Offering (IPO)Pre-IPO Preparation:Coordinate with legal, financial, and merchant banking advisors for due diligence

Oversee the preparation and filing of the Draft Red Herring Prospectus (DRHP) and final prospectus with SEBI and the Registrar of CompaniesEnsure compliance with SEBI (ICDR) Regulations and Listing Obligations & Disclosure Requirements (LODR)Liaise with stock exchanges, SEBI, and other intermediaries for approvals, comments, and listing formalities IPO Execution:Oversee share allocation, pricing, and compliance with ASBA processes

Ensure smooth closure of the IPO and obtain listing approvals