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Executive - Accounts & Admin
2 weeks ago
Job Description for Accounts and Administration Executive (12-month contract)
Reports to: Director Finance and Operations & Lead Finance, Aastrika Foundation
About the Role:
We are seeking a highly motivated and detail-oriented Accounts and Administration Executive to join our team on a 12-month contract basis. This dual-role position is essential for ensuring the accurate and efficient execution of both financial operations and general office administration. The ideal candidate will possess a strong understanding of accounting principles, taxation, proficiency in relevant software, and excellent organizational skills to manage administrative tasks effectively.
Accounting Responsibilities:
Manage day-to-day accounting operations, including accurate recording of all financial transactions and maintaining company accounts & ledgers as per company accounting standards and GAAP.
Handle daily financial transactions including cash receipts, bank and cash payments, and supporting documentation.
Perform various reconciliations including bank, credit card statements, and monthly Debtors/Creditors ledgers and ensure proper categorization of expenses and income.
Oversee accounts payable processes, including verifying and approving invoices, preparing payments, and ensuring accurate vendor details.
Assist in payroll processing, ensuring accurate data entry, timely payments, and compliance with labour laws.
Verify and validate petty cash and travel expense reports, ensuring adherence to company policies and timely reconciliation.
Prepare, process, and file various tax returns, including monthly and quarterly TDS (Tax Deducted at Source), GST (Goods and Services Tax), and Professional Tax, ensuring timely payments and compliance.
Reconcile TDS and GST data with relevant statements (e.g., 26AS, GSTR 2B) and address any discrepancies.
Coordination with Statutory Auditors for interim and annual statutory audit of the company.
Assist with financial reporting, budget variance analysis, and provide necessary financial data for audits and other requirements.
Manage bank relationships for KYC compliance, signatory updates, and documentation.
Assist in programme procurement of goods & services as per company and statutory guidelines.
Support asset register maintenance.
Administration Responsibilities:
Oversee general office administration, including managing office supplies, equipment maintenance, and vendor coordination for office services.
Assist in organizing company meetings, events, and travel arrangements as needed.
Maintain and organize administrative files, records, and documentation.
Procuring office utilities and refreshment materials on time, maintaining office cleanliness and Hygiene in coordination with Office assistant.
Support administration, logistics, procurement activities as and when required.
Maintain Inventory track and conduct periodic physical inventory checks.
Required Skills and Qualifications:
Education: Commerce Graduate or Master's degree in Commerce.
Experience: 3-5 years of relevant experience in Accounting, taxation, and Administrative roles.
Technical Skills: Proficient in Tally ERP 9, MS Office tools (Excel, Word, power point), Saral TDS and familiarity with Bank Portals, GST Portal, Income Tax portals.
Knowledge: Sound understanding of accounting principles, Indian taxation (TDS, GST, Professional Tax), labour law compliance, and general office administration best practices.
Attributes: High level of accuracy, strong attention to detail, excellent organizational and multitasking skills, ability to work independently, proactive, and excellent communication and interpersonal skills.
