Team Leader

Key Relationships : - Doctors, Nurses, Paramedical Staff, Security, Customers, Vendors & Suppliers

Main Objective of the Role:-

Responsible for the overall management of OP Pharmacy

Key Responsibilities

• Responsible for maintaining inventories at the levels set by the management ensuring that there is no overstocking or stock outs
• To establish Reorder levels for all stocked goods
• To ensure that no goods expire without being detected and returned to the vendors
• Responsible for proper receipt of material as per the terms and conditions of the Purchase Orders
• Responsible for timely processing of all bills for the material received
• To ensure that purchase requisitions are raised in time so that the material can be procured at the right time
• Responsible for the stocks of all consignment items, maintaining records of their receipt, issue, consumption details and processing of bills
• To organize physical stock verification at the stipulated time periods to ensure that HIS inventory is equal to physical inventories
• To prepare duty rosters, attendance of the staff, leave arrangement with coverage to all shifts for smooth operations
• To generate MIS reports about the performance of the department and communicate to the management regarding the same
• To formulate and implement departmental standard operating protocols, policies and procedures
• Assume responsibility for the overall management of inventories.
• Ensure budgeted stock availability as per the requirements of various departments
• Develop a stock tracking and projection system
• Review the status of the available stock regularly
• Hold interface meetings with the depot
• Ensure that there are minimum stock variances and maintain a HIS and physical database
• Develop and identify a system of tracking expiry dates
• Conducts audits at regular basis
• Implement the audit lapses
• Establish and ensure process compliance in all transactions
• Maintain and meet requisite medical standards and protocols
• Identify main purchase items for negotiations
• Prepare a yearly - recommended list of best priced vendors to work with.
• Initiate negotiations and vendor finalizations in coordination with AM - Operations
• Ensure continuous competitive price advantages with the vendors
• Recommend competitive purchase rates for consumables or consignment items based on market research
• Signing of POs and presenting them to head administration for approval
• Act as Legal Interface and recommend legal action in case of a dispute
• Coordinate with the Finance department for default vendors
• Responsible for short-listing and training all staff to get maximum output as specified in standard operating procedures
• Appraise, review and give feedback to the team by rewarding good performance and taking disciplinary action for bad performance.
• Identify team training and development needs to ensure continuing professional competence for self and staff
• Financial Performance
• Conduct rigorous performance reviews, monitor and provide necessary support to facilitate delivery of key financial parameters
• Stores Management
• Implement the Store SOPs. Establish control over non moving and short expiry goods
• Supervise process for easy accessibility of items in stores
• Achieve targets set by FOS team
• Implement re-Order Level
• Periodic Checks and Controls
• Design and conduct programs for periodic checks and controls
• Meet Statutory compliances 100%
• Control shortages and excesses in physical inventory
• PSM Monitoring and Control
• Coordinate & help the PSM team to achieve the PSM targets
• Any other task assigned by the HOD and the management