Personal Secretary to Managing Director

19 hours ago

Mohali, Punjab, India Dhillon Freight Carrier Full time ₹ 1,50,000 - ₹ 3,00,000 per year

Responsibilities

  • Administrative Management: Provide comprehensive support by handling correspondence, including managing emails, screening phone calls, and drafting letters on behalf of the employer.
  • Calendar and Schedule Management: Manage and organize a complex calendar, scheduling appointments and meetings, and ensuring the employer is well-prepared and on time.
  • Travel Coordination: Arrange all aspects of travel, including booking flights, hotels, and ground transportation, as well as creating detailed itineraries.
  • Event and Meeting Coordination: Organize and coordinate meetings, conferences, and both professional and personal events, including logistics and catering.
  • Document and File Management: Create, prepare, and edit documents, reports, and presentations. Organize and maintain both physical and digital filing systems with high attention to detail.
  • Confidentiality and Discretion: Handle all sensitive and confidential information with the utmost professionalism and discretion, acting as a trusted gatekeeper.
  • Liaison and Communication: Serve as the main point of contact, liaising with internal staff, external clients, and vendors.
  • Research and Projects: Conduct research and assist with special projects as required, compiling data and preparing reports.
  • Personal Errand Management: Handle various personal tasks and errands, such as managing personal appointments, household matters, and other duties to support the employer's day-to-day life.

Qualifications and skills

  • Proven experience: Prior experience as a personal secretary, executive assistant, or in a similar administrative role is often preferred.
  • Education: While a high school diploma is a minimum, many employers prefer candidates with an associate's or bachelor's degree in business administration or a related field. Professional certifications can also be beneficial.
  • Technical proficiency: Expertise in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential, along with general proficiency in office equipment.
  • Exceptional organizational skills: The ability to effectively manage multiple priorities, juggle schedules, and maintain meticulous records is critical.
  • Communication skills: Excellent written and verbal communication skills are necessary for corresponding with high-level contacts.
  • Flexibility and Adaptability: The role requires a resourceful and adaptable individual who can adjust to constantly changing needs and priorities.
  • Discretion and professionalism: An unwavering commitment to confidentiality and a professional demeanor are non-negotiable for this position.
  • Problem-solving abilities: A proactive, detail-oriented approach is needed to anticipate and resolve issues before they arise.
  • MUST SPEAK FLUENT ENGLISH

Job Type: Full-time

Pay: ₹15, ₹25,000.00 per month

Benefits:

  • Work from home

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