Office Coordinator

2 weeks ago

Cochin, Kerala, India DataMites Full time ₹ 40,00,000 - ₹ 80,00,000 per year

Job Overview

DataMites is seeking a Mid-Level Office Coordinator based in Cochin for a full-time position. The candidate should have up to 6 years of experience and will play a crucial role in ensuring smooth office operations, contributing to the effectiveness of our dynamic team. Working in a collaborative environment, you will be key in managing daily administrative tasks and supporting the efficient use of resources.

Qualifications and Skills

  • Proficiency in Microsoft Office Suite (Mandatory skill), including Word, Excel, and PowerPoint for document preparation and management.
  • Experience with Google Workspace to create and manage documents, spreadsheets, and presentations efficiently.
  • Familiarity with scheduling software to effectively manage appointments and meetings across multiple time zones.
  • Experience with document management systems to organize, store, and retrieve important office documents easily.
  • Knowledge of CRM software to maintain and update client information and track interactions seamlessly.
  • Basic understanding of accounting tools to assist with financial processes such as billing, invoices, and budgets.
  • Strong communication skills for interaction with clients and colleagues, ensuring clear and effective exchanges.
  • Excellent time management skills to prioritize and complete tasks effectively within deadlines.

Roles and Responsibilities

  • Coordinate and oversee the daily administrative operations, ensuring efficient and smooth functioning of the office.
  • Schedule and coordinate meetings, appointments, and travel arrangements for executives and team members as needed.
  • Manage and maintain office supplies and equipment, coordinating with vendors and suppliers for required services.
  • Assist in preparation of reports, presentations, and data analysis, supporting team projects and initiatives.
  • Oversee customer relationship management, updating and maintaining client databases regularly.
  • Handle basic financial tasks, such as invoicing and expense reporting, to aid in budgeting and resource allocation.
  • Foster a positive office environment, promoting teamwork and collaboration among employees.
  • Ensure implementation of office policies, guidelines, and procedures, adhering to company standards and objectives.

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