Accounts Assistant

3 days ago

Vadodara, Gujarat, India INSPIRE2IMMIGRATE Full time

Job Title

Accounts Assistant / Accounting Executive (Immigration Firm)

Job Summary

The Accounts Assistant supports the finance department by managing day-to-day accounting operations, client billing, payment tracking, and financial documentation. The role ensures accurate financial records, compliance with regulations, and smooth coordination with consultants and management.

Key Job Duties & Responsibilities Financial & Accounting Operations

  • Record daily financial transactions including receipts, payments, and expenses
  • Maintain accurate books of accounts (cash, bank, and journal entries)
  • Assist in preparing monthly, quarterly, and annual financial reports

Client Billing & Payments

  • Prepare invoices for clients based on service agreements
  • Track client payments, outstanding balances, and follow-ups
  • Maintain records of consultation fees, service charges, and refunds

Bank & Cash Management

  • Handle cash and cheque transactions responsibly
  • Reconcile bank statements and cash books
  • Assist with online payments and payment gateway records

Taxation & Compliance Support

  • Assist in preparation and filing of GST/VAT, TDS, and other statutory returns
  • Maintain records for audits and compliance checks
  • Coordinate with external accountants or auditors when required

Expense & Vendor Management

  • Record office expenses and staff reimbursements
  • Maintain vendor invoices and payment schedules
  • Support budgeting and cost control activities

Payroll Support

  • Assist in salary processing, attendance tracking, and deductions
  • Maintain payroll-related records confidentially

Documentation & Reporting

  • Maintain organized financial records and supporting documents
  • Update accounting software and internal systems regularly
  • Prepare management reports on revenue, expenses, and receivables

Coordination & Confidentiality

  • Coordinate with visa consultants and admin teams for billing accuracy
  • Ensure confidentiality of client and company financial information

Required Skills & Qualifications

  • Bachelor's degree in Accounting, Finance, or Commerce
  • 1–3 years of accounting experience (service industry experience preferred)
  • Knowledge of accounting software ( QuickBooks, Zoho Books, etc.)
  • Basic understanding of taxation and compliance
  • Strong attention to detail and organizational skills

Key Performance Indicators (KPIs)

  • Accuracy of financial records
  • Timely invoicing and collections
  • Compliance with statutory deadlines
  • Audit readiness and documentation quality

Job Types: Full-time, Permanent

Pay: ₹8, ₹27,446.06 per month

Education:

  • Bachelor's (Preferred)

Experience:

  • Accounting: 1 year (Required)
  • Tally: 1 year (Preferred)
  • total work: 1 year (Required)

Work Location: In person

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