Gem Tender

Job Title: GEM Tender Executive

Location: Kolkata

Department: Procurement / Operations

Reports To: [Manager/Supervisor Title]

Job Summary:

We are looking for a meticulous and detail-oriented GEM Tender Executive to handle and manage government e-marketplace (GEM) tenders on behalf of the organization. The ideal candidate will be responsible for managing the end-to-end process of tender submissions, ensuring all requirements and deadlines are met, and maintaining strong coordination with the internal team and vendors. Knowledge of GEM, tender documents, and government procurement procedures is essential for this role.

Key Responsibilities:

• Tender Management on GEM Portal:
• Identify relevant tenders on the GEM portal as per the company's business requirements.
• Review and analyze tender documents to ensure all requirements are understood and met.
• Prepare and upload the necessary documents for the tender submission, ensuring compliance with all specified guidelines.
• Bid Submission and Documentation:
• Coordinate with the internal team (finance, legal, technical, etc.) to gather the required documents and certifications.
• Ensure all the required forms, financial bids, and technical documents are filled and uploaded correctly.
• Ensure timely submission of bids before the deadline.
• Tender Compliance & Due Diligence:
• Ensure all tenders comply with the rules and guidelines set forth by the GEM portal and government regulations.
• Maintain knowledge of changing GEM guidelines and government procurement policies.
• Track and follow up on the status of tenders after submission.
• Communication with Vendors and Internal Teams:
• Liaise with internal departments (finance, legal, technical, etc.) for necessary approvals, documents, and clarifications.
• Coordinate with vendors for the submission of supporting documents, product catalogs, and technical specifications.
• Maintain clear and effective communication with government authorities for any clarifications or updates related to tenders.
• Bid Evaluation and Reporting:
• Assist in the evaluation of bids once they are opened and assess compliance with requirements.
• Prepare reports or summaries of bid statuses, deadlines, and outcomes for management review.
• Maintain Tender Records:
• Maintain an organized record of all tender documents, communications, and submissions.
• Ensure proper filing and tracking of tenders for future reference and audits.
• Follow Up on Tender Status:
• Track tender results and follow up with the respective government department on the outcome.
• Notify the team regarding successful or unsuccessful tender outcomes.
• Market Research & Updates:
• Regularly monitor GEM and other government platforms for new opportunities.
• Stay updated with industry trends, regulations, and any changes to government procurement processes.

Required Skills & Qualifications:

• Bachelor's degree in Business Administration, Commerce, or a related field.
• Proven experience in handling GEM tenders or government procurement processes.
• In-depth knowledge of the GEM portal and government e-procurement systems.
• Strong attention to detail with the ability to manage multiple tenders simultaneously.
• Good communication skills to effectively coordinate with both internal teams and external vendors.
• Strong organizational skills and the ability to prioritize tasks effectively.
• Proficient in MS Office Suite (Word, Excel, PowerPoint).
• Knowledge of government procurement laws, regulations, and processes is an advantage.

Job Type: Full-time

Pay: ₹8, ₹38,475.49 per month

Benefits:

• Provident Fund

Work Location: In person