Accounts Payable Associate

Job Description – Accounts Payable Junior Resource 
Position: Accounts Payable Executive
Experience: 2-4 Years
Location: Mumbai, Lower Parel
Department: Finance & Accounts
Reporting To: Accounts Payable Manager
Employment Type: Full-Time
Job Summary:

We are looking for a Junior Accounts Payable Executive with 1-2 years of experience in accounts payable processing. The ideal candidate should have hands-on experience in invoice processing, TDS, GST, vendor reconciliation, and working in ERP systems such as SAP, Oracle, or any other accounting software. The role requires attention to detail, accuracy, and an understanding of accounting principles in procure-to-pay (P2P) functions.

Key Responsibilities:
1. Invoice Processing & Verification

• Receive, verify, and process vendor invoices in compliance with company policies.

• Match invoices with purchase orders (PO) and goods receipt notes (GRN) to ensure accuracy.

• Ensure correct coding of invoices to the appropriate cost centers and general ledger (GL) accounts.

• Process invoices in ERP systems such as SAP, Oracle, or other accounting software.

• Identify and resolve discrepancies between invoices, POs, and receipts.

• Ensure timely booking and approval of invoices for payment.

2. Tax Compliance (TDS, GST, etc.)

• Ensure accurate TDS (Tax Deducted at Source) calculations and deductions as per statutory requirements.

• Validate and apply GST (Goods and Services Tax) rules on invoices based on applicable rates and input tax credit eligibility.

• Assist in filing GST returns and TDS compliance reports.

• Reconcile vendor GST invoices with GSTR-2A for compliance.

3. Payment Processing

• Assist in preparing payment batches and processing vendor payments through NEFT, RTGS, and bank transfers.

• Ensure payments are processed within due dates to avoid late fees or penalties.

• Maintain a record of all processed invoices and payments for audit purposes.

4. Vendor Management & Reconciliation

• Perform vendor reconciliations by comparing vendor statements with booked invoices.

• Address and resolve vendor queries related to payments, invoices, and deductions.

• Maintain updated vendor master records in the ERP system.

5. Month-End Closing & Reporting

• Assist in monthly accruals for unpaid invoices and expenses.

• Support the finance team in AP aging analysis and vendor balance confirmations.

• Generate AP reports, including outstanding invoices, payment schedules, and vendor statements.

• Ensure proper documentation and audit readiness of all transactions.

6. Compliance & Internal Controls

• Ensure adherence to company policies, accounting standards, and financial regulations.

• Support internal and external audits by providing necessary documents and explanations.

• Maintain proper documentation of all accounts payable transactions.

Key Skills & Competencies:

Accounts Payable Knowledge: Strong understanding of invoice processing, three-way matching, and payment processing.
Taxation Knowledge: Working knowledge of TDS, GST, and compliance requirements.
ERP System Experience: Hands-on experience in SAP, Oracle, or any other ERP system related to accounts payable.
Attention to Detail: Ability to accurately process invoices and identify discrepancies.
Analytical & Problem-Solving Skills: Capable of resolving invoice mismatches, payment discrepancies, and vendor issues.
MS Excel Proficiency: Good command over Excel functions such as VLOOKUP, Pivot Tables, and Reconciliations.
Communication & Interpersonal Skills: Ability to interact effectively with vendors and internal teams.

Educational Qualifications:

Bachelor's Degree in Commerce, Accounting, Finance, or related field (B.Com, BBA, M.Com, MBA-Finance, etc.).
Any certification in accounting software (SAP, Oracle, Tally) is a plus.

Preferred Experience:

2-4 years of experience in Accounts Payable / P2P / Finance & Accounting.
Prior work experience in SAP, Oracle, or any ERP-based payable processing system.
Exposure to TDS, GST, and taxation in accounts payable.
Experience working in a shared service environment or corporate finance team (preferred but not mandatory).

 

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