Executive Assistant

2 days ago

Chembur, Maharashtra, India Shivaa NGO Full time

Roles & Responsibilities

  • Manage the day-to-day schedule of Ma'am, including calendar management, meetings, and follow-ups.
  • Handle professional communication such as emails, phone calls, and messages, ensuring timely and appropriate responses.
  • Coordinate with internal teams, partners, media contacts, and external stakeholders as required.
  • Draft, review, and organize emails, documents, presentations, and reports.
  • Assist in preparing briefing notes, meeting agendas, and action points.
  • Act as a point of contact between Ma'am and key stakeholders, maintaining confidentiality at all times.
  • Support media-related coordination such as interviews, events, content reviews, and basic communications (if required).
  • Track tasks, deadlines, and priorities to ensure smooth workflow and timely execution.
  • Handle travel arrangements, logistics, and basic administrative tasks.
  • Support business-related activities including follow-ups, documentation, and coordination with vendors or partners.

Qualifications:

  • Bachelor's degree in Business Administration, Media, Communications, or a related field
  • 1–3 years of experience in an Executive Assistant, administrative, or coordination role (media/business exposure preferred)
  • Strong written and verbal communication skills
  • Basic understanding of professional email etiquette and business communication
  • Proficiency in MS Office / Google Workspace

Key Skills:

  • Excellent organizational and time-management skills
  • Strong follow-up and coordination abilities
  • Discretion and ability to handle confidential information
  • Comfortable interacting with senior stakeholders and external partners
  • Attention to detail and ability to multitask
  • Calm, professional, and solution-oriented approach

Job Types: Full-time, Permanent

Pay: From ₹20,000.00 per month

Work Location: In person

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