Site Hr Executive

Role & responsibilities:

1. Compliance Management:

• Manage issues and problems raised by and visits of labour and PF office officials and other local administrative officials in coordination with project managers, contractors, liaison department, and Corporate HR team

• Ensure the Registration Certificate for compliance requirements is timely renewed and obtained successfully from the labour office

• Liaise with various contractors on site to ensure practices regarding payouts and safety are in compliance with various labour laws

• Ensure resolution and closure on priority of all labour union cases for which notices have been issued to the directors of the organization, in priority order.

• Ensure appropriate maintenance of registers with contractors, with constant reminders, and validate data within these registers as well

• Ensure information to all authorities through appropriate channels for all accidents, other serious incidents, or fatalities on site

• Responsible for monthly validation of data detailing building-wise mapping of workers for compliance purposes

2. Budget & Wellness Management and Centre of Excellence Support:

• Ensure adherence to allotted budget on expenses like housekeeping, catering, pantry, stationery, annual maintenance charges, etc., within defined guidelines

• Ensure processing and clearance of invoices, including those from vendors, utility services, etc., on time, and maintain all invoices on the system

• Manage and implement employee engagement activities, including celebration of various festivals, site-wide parties, wellness programs, tax support, etc.

• Manage the Rewards and Recognition program at the site in coordination with various teams on site and the Project Director

• Coordinate with various HR Cells to ensure Centre of Excellence (COE) activities on site, including training, initiatives, site visits, etc.

• Coordinate with the central PMS team to ensure completion of the performance management review process at the site as per defined timelines.

• Coordinate with the Talent Acquisition team to facilitate walk-ins at sites.

3. Grievance Management:

• Responsible for timely and proper resolution of queries and grievances concerning attendance, holidays, salary, medical policies, etc., of associates at the site

• Responsible for setting up site offices at relevant locations as per defined policies and with the approval from the Project Director at the site

• Responsible for managing the safety, planning, and site induction, as well as other arrangements for all new recruits at the site to assimilate them at the site

• Responsible for managing exit interviews, notice period/retention discussions, and FNF settlements at sites with concerned associates

• Responsible for handling managerial-level grievances of associates in co-

• coordination with respective Reporting Managers

4. Facility Management

• Look after the daily upkeep of the office space

• Look after pantry/cafeteria services for the site/project offices
• Ensure daily/monthly repairs/maintenance of the office

• Work on space planning and allocation of space

• Publish relevant reports to understand the effectiveness of services and drive change

• Maintain overall facility above the standard and achieve a satisfaction score above the benchmarks

• Procure and distribute stationery services. Desired Candidate Profile: Strong communication, Stakeholder management, System orientation