Billing Engineer-Interior Fit Out

Role & responsibilities

1. Performing accurate calculations of quantities required from Tender Documents to prepare detailed bills of quantities (BOQ), ensuring financial accuracy.

2. Developing BOQ specifications for in-house Design Build Projects, involving measuring, describing, and quantifying materials and work as per design specifications.

3. Preparing contracts by detailing work scope, material specifications, payment terms, and conditions, requiring coordination with project managers, architects, and subcontractors.

4. Conducting rate analysis for various work items, including those not explicitly covered in the BOQ, to keep costs within budgetary limits.

5. Evaluating work done on site to determine subcontractor payments, verifying measurements and quantities, and ensuring alignment with project specifications and tender documents.

6. Managing and billing for extra items for both clients and subcontractors, including processing change requests and adjusting the BOQ and budget accordingly. Approving quantities and rates for extra and substituted items ensures fair billing.

7. Preparing interim payment certificates for subcontractors, ensuring timely and accurate payments based on completed work and supplied materials.

8. Monitoring project expenditure against the budget, identifying discrepancies or over-expenditure, and taking corrective actions.

9. Analyzing project costs and preparing reports for management, highlighting budgetary performance, cost overruns, and savings.

10. Assisting in the preparation of monthly cash outflow statements to optimize financial planning and management.

11. Planning and monitoring work execution to ensure adherence to schedules and specifications.

12. Inspecting work against drawings and specifications, maintaining rigorous inspection records to guarantee quality and compliance. Implementing a Quality Assurance Plan to maintain high standards throughout the project lifecycle.

13. Coordinating daily progress to ensure efficient workflow and timely task completion. Maintaining detailed execution records, including daily progress and labor reports, for transparency and accountability.

14. Contributing to project concept preparation and undertaking detailed micro-planning and scheduling to optimize resources and timelines. Preparing and implementing layout plans, marking, and setting out structures for precise alignment with project plans.

15. Monitoring materials delivered to the site against Purchase Orders, tracking Goods Received Notes (GRNs) with the site team's help, managing site store inventory, and controlling material wastage.

16. Maintaining comprehensive project documentation, including contracts, payment records, and variation orders, to ensure transparent and traceable financial transactions.

17. Reconciling project cost accounts, including materials, labor, and equipment, to ensure all expenditures are accurately documented.

18. Preparing and settling final accounts of contractors and subcontractors, finalizing all payments, and resolving any claims or disputes.

19. Serving as a liaison between the project team, subcontractors, and clients, facilitating communication and keeping all parties updated on billing and payment statuses.

20. Ensuring compliance with legal and regulatory requirements in all billing and contractual processes to minimize risks and protect stakeholder interests.

21. Drafting and submitting the Project Close-Out Report, ensuring comprehensive documentation and client approval.

22. Preparing payment and billing documentation, including draft abstracts and certificates of payment, for thorough financial documentation.

23. Maintaining continuous communication with the head office about work progress and challenges.

Preferred candidate profile