HR Admin and Executive

Job opening for HR & Admin Executive profile for Mohali location.

Job Title: HR & Admin Executive

Location: Mohali

Type: Full-time

Experience Level: 2+ years in HR and Administrative roles

English Communication: Atleast 9/10 (Spoken & Written)

Gender: Male/Female

Job Summary:

We are looking for a dedicated HR & Admin Executive to manage and support various HR and administrative functions in our Mohali office. This role requires a motivated, organized, and detail-oriented individual who can efficiently handle both HR and administrative tasks in a dynamic, multitasking environment. You will oversee day-to-day HR activities such as recruitment, attendance tracking, leave management, payroll processing, and employee engagement, alongside providing administrative support for the offices operations.

Key Responsibilities:

Human Resources Responsibilities:

Recruitment and Onboarding

• Source, screen, and schedule interviews for potential candidates.
• Coordinate the onboarding process for new hires, including documentation, inductions, and training coordination.
• Manage job postings, job descriptions, and candidate pipelines for various roles.

Attendance and Leave Management

• Monitor daily attendance and maintain accurate records for all employees.
• Handle leave requests, track leave balances, and maintain related documentation.

Payroll

• Collaborate with the team to ensure timely and accurate payroll processing.
• Update payroll records for new hires, exits, and any other changes in employee details in our Payroll software

Employee Engagement

• Assist in planning and organizing employee engagement activities to foster a positive workplace culture.
• Address employee queries and provide support on HR policies and procedures.

Documentation and Compliance

• Maintain employee records, HR files, and ensure confidentiality.
• Support compliance with local labor laws and company policies.

Administrative Responsibilities:

Office Administration

• Handle day-to-day administrative tasks, including managing office supplies, facility maintenance, and vendor relationships.
• Act as the point of contact between the office and various stakeholders for smooth daily operations.

Document Management and Formatting

• Maintain and organize physical and digital company documents, ensuring accessibility and security.
• Format reports, presentations, and other documents to ensure consistency and professionalism.

Meeting Coordination

• Coordinate meetings, appointments, and travel bookings.
• Prepare and distribute meeting materials, and take minutes when required.

Support for Multi-functional Environment

• Assist different departments with administrative tasks as needed.
• Adapt quickly to various ad-hoc tasks and shifting priorities.

Key Requirements:

• Education: Bachelors degree in Human Resources, Business Administration, or a related field.
• Experience: 2+ years of experience in HR and Admin roles, ideally in a multi-functional environment.
• Communication Skills: Excellent verbal and written English communication skills.
• Software Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Interpersonal Skills: Strong organizational skills, attention to detail, and the ability to multitask effectively.
• Adaptability: Ability to work independently and manage multiple priorities in a fast-paced environment.

Preferred Skills:

• Familiarity with HRMS or payroll systems.
• Prior experience in employee engagement initiatives.
• Knowledge of basic compliance and labor laws in India.

What We Offer:

• Opportunity to work in a dynamic, growth-focused environment.
• Exposure to various facets of HR and administration within the maritime software and services industry.
• Supportive team and opportunities for professional development.

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