Executive Business Assistant to the Director
5 days ago
Position : Executive Business Assistant to the Director
Location: Mumbai
Reports to: Director
Experience Required: 4+ Years
Key Responsibilities1. Executive Support
- Manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements.
- Act as a gatekeeper: prioritize emails, calls, and customer interactions.
- Prepare and organize materials for internal and external meetings, including agendas, presentations, reports, and minutes.
- Handle confidential and sensitive information with the highest level of discretion.
Operational & Strategic Support
- Assist in tracking KPIs, business metrics, and strategic initiatives.
- Compile data, draft reports, presentations, and business proposals as required.
- Serve as a communication bridge between the Director and internal teams or external partners.
Communication & Coordination
- Draft professional correspondence, memos, and emails on behalf of the Director.
- Ensure clear and timely communication with internal teams and clients.
- Coordinate logistics for executive-level meetings, board meetings, and special events.
Administrative Management
- Maintain well-organized digital and physical filing systems.
- Ensure all documentation is up-to-date, properly stored, and easily accessible.
- Perform general administrative tasks as needed to support the Director and leadership team.
Qualifications
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 3+ years' experience supporting senior leadership in a fast-paced environment.
- Exceptional written and verbal communication skills.
- Excellent organizational, time management, and multitasking abilities.
- Proficiency in Microsoft Office Suite, Google Workspace, and collaboration tools (e.g., Zoom, Slack, Trello).
- High degree of confidentiality, discretion, and professionalism.
- Strong problem-solving skills with a proactive and anticipatory mindset.
- Comfortable working in both strategic and administrative capacities.
- Experience in a startup or high-growth business environment is a plus.
- Executive presence and the ability to interact with stakeholders at all levels.
Working Conditions
- May occasionally require extended hours or travel, depending on business needs.
- Hybrid or remote work arrangements may be considered, subject to location and company policy.
Job Types: Full-time, Permanent
Pay: ₹20, ₹45,000.00 per month
Benefits:
- Provident Fund
Application Question(s):
- What is your total years of experience ?
- What is your current in-hand monthly salary ?
- What is your expected in-hand salary ?
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