Experienced Project Coordinator

23 hours ago

India beBeeProjectManager Full time ₹ 45,00,000 - ₹ 75,00,000 per year

About the Role

Location: India (Remote with occasional travel)
Reports to: Managing Director & Director of Operations
Employment Type: Full-time
Support: Executive support provided for project coordination as needed

About the Project

The project is a luxury boutique hospitality venture in Teague, Texas. We are developing 17 luxury units on 20 acres of heavily wooded land, featuring innovative sustainable design and premium guest experiences. Our mission is to develop an experiential hospitality brand through thoughtful design, maximizing comfort to create unforgettable memories.

Job Overview

We are seeking a strategic and detail-oriented professional to serve as the central coordination hub for our multi-disciplinary team structure. This role will orchestrate seamless collaboration across our specialized teams while managing day-to-day operations. The ideal candidate will be a proactive problem-solver who can anticipate needs, coordinate across functions, and drive results with minimal supervision.

This role offers significant growth potential and performance-based incentives tied directly to project milestones.

Responsibilities

Cross-Functional Team Coordination

  • Serve as central coordination hub across all specialized teams: Construction/Build, Financial/Tax & Investor Onboarding, Legal Counsel, Marketing, and Architecture & Landscaping
  • Lead comprehensive project management for the project from inception to completion
  • Facilitate communication and alignment between teams to ensure seamless project execution
  • Track progress across all workstreams and identify interdependencies between team deliverables

Team Liaison & Progress Management

  • Construction/Build Team: Monitor construction timelines, quality standards, permits, and on-site coordination
  • Financial/Tax & Investor Onboarding Team: Track fundraising progress, investor pipeline status, and financial reporting requirements
  • Legal Counsel: Coordinate contract reviews, regulatory compliance, NDAs, and legal documentation workflows
  • Marketing Team: Ensure brand consistency, coordinate marketing material approvals, and align promotional timelines with project milestones

Vendor & Contractor Management

  • Serve as primary point of contact for all external vendors and contractors across India, US, and international markets
  • Coordinate between internal teams and external vendors to ensure alignment on specifications and timelines
  • Manage vendor relationships, contracts, and performance metrics across all project areas

Administrative & Legal Operations

  • Manage administrative workflows including NDAs, contracts, and legal documentation
  • Coordinate with legal counsel on regulatory compliance and documentation
  • Maintain organized filing systems and project documentation

Fundraising Support

  • Identify and research potential investors within Texas and broader US market
  • Maintain investor pipeline and relationship management system
  • Prepare investor materials and financial documentation
  • Support fundraising activities to meet capital raising targets

Communication & Strategic Support

  • Act as central communication hub between all internal teams and external stakeholders
  • Synthesize progress reports from all teams into comprehensive executive briefings

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