Billing & Purchase Entry – Executive

5 days ago


T Nagar Chennai Tamil Nadu, India EAZYMED TECHNOLOGIES PRIVATE LIMITED Full time ₹ 22,000 - ₹ 30,000 per year

ob Description: Billing & Purchase Entry – ExecutivePosition Overview

We are seeking a detail-oriented Billing & Purchase Entry Executive to manage day-to-day billing operations, purchase entries, and documentation accuracy. The role ensures error-free transaction processing, timely reporting, and compliance with internal audit requirements. This position is crucial for maintaining smooth financial operations and supporting vendor and customer transactions.

Key ResponsibilitiesBilling & Purchase Entry

  • Ensure 100% accuracy in Goods Receipt Note (GRN) entry for all received shipments on a daily basis.
  • Process and post all credit notes (RTO, sales returns) within the same working day.
  • Identify, report, and assist in correcting billing or GRN mismatches on a daily basis.
  • Post batch corrections and billing updates accurately and on the same day.
  • Maintain an error-free invoice filing system for vendor and customer transactions with a monthly spot-check error rate ≤1%.

Documentation & Reporting

  • Print and file daily GRN and audit reports before end of each shift.
  • Ensure all billing documents (invoices, batch corrections, credit notes) are audit-ready at month-end.
  • Complete scheduled reporting and filing activities precisely as per reporting calendar.

Compliance & Process Improvements

  • Attend at least one training session per month related to billing, compliance, ERP, or Excel to enhance knowledge.
  • Submit a minimum of one process or automation improvement idea for billing, reporting, or filing each month.

Required Qualifications

  • Bachelor's degree in Commerce, Accounting, or related field.
  • 1–3 years of experience in billing, purchase entry, or accounts operations.
  • Strong understanding of invoice processing, GRN management, and credit note handling.
  • Proficiency in MS Excel and ERP systems (knowledge of Tally/SAP/Oracle is an advantage).
  • Excellent attention to detail and accuracy in data entry.
  • Strong time management and organizational skills.
  • Ability to work independently and collaborate with cross-functional teams.

Preferred Skills

  • Familiarity with compliance requirements in billing & purchase processes.
  • Basic knowledge of taxation, GST, and vendor/customer billing practices.
  • Analytical mindset with ability to identify errors, mismatches, and process gaps.
  • Proactive approach in suggesting and implementing process improvements.

Key Performance Indicators (KPIs)

  • 100% GRN entry accuracy.
  • Same-day posting of all credit notes, billing updates, and corrections.
  • Daily filing completion rate: 100%.
  • Invoice filing error rate ≤1%.
  • On-time reporting & audit readiness at month-end.
  • Participation in training & process improvement contributions.

Please send your resume to

Job Type: Full-time

Pay: ₹22, ₹25,000.00 per month

Benefits:

  • Health insurance
  • Provident Fund

Work Location: In person



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