Billing & Purchase Entry - Executive

4 days ago


T Nagar Chennai Tamil Nadu, India EAZYMED TECHNOLOGIES PRIVATE LIMITED Full time

ob Description**:Billing & Purchase Entry - Executive**Position Overview

We are seeking a detail-oriented **Billing & Purchase Entry Executive** to manage day-to-day billing operations, purchase entries, and documentation accuracy. The role ensures error-free transaction processing, timely reporting, and compliance with internal audit requirements. This position is crucial for maintaining smooth financial operations and supporting vendor and customer transactions.

Key ResponsibilitiesBilling & Purchase Entry
- Ensure **100% accuracy in Goods Receipt Note (GRN)** entry for all received shipments on a daily basis.
- Process and post all **credit notes (RTO, sales returns)** within the same working day.
- Identify, report, and assist in correcting **billing or GRN mismatches** on a daily basis.
- Post **batch corrections and billing updates** accurately and on the same day.
- Maintain an **error-free invoice filing system** for vendor and customer transactions with a monthly spot-check error rate ≤1%.

Documentation & Reporting
- Print and file **daily GRN and audit reports** before end of each shift.
- Ensure all **billing documents (invoices, batch corrections, credit notes)** are **audit-ready at month-end**.
- Complete scheduled **reporting and filing activities** precisely as per reporting calendar.

Compliance & Process Improvements
- Attend at least one training session per month related to **billing, compliance, ERP, or Excel** to enhance knowledge.
- Submit a minimum of one **process or automation improvement idea** for billing, reporting, or filing each month.

Required Qualifications
- Bachelor’s degree in **Commerce, Accounting, or related field**.
- 1-3 years of experience in **billing, purchase entry, or accounts operations**.
- Strong understanding of **invoice processing, GRN management, and credit note handling**.
- Proficiency in **MS Excel and ERP systems** (knowledge of Tally/SAP/Oracle is an advantage).
- Excellent **attention to detail and accuracy** in data entry.
- Strong **time management and organizational skills**.
- Ability to work independently and collaborate with cross-functional teams.

Preferred Skills
- Familiarity with **compliance requirements in billing & purchase processes**.
- Basic knowledge of **taxation, GST, and vendor/customer billing practices**.
- Analytical mindset with ability to identify **errors, mismatches, and process gaps**.
- Proactive approach in suggesting and implementing **process improvements**.

Key Performance Indicators (KPIs)
- 100% GRN entry accuracy.
- Same-day posting of all credit notes, billing updates, and corrections.
- Daily filing completion rate: 100%.
- Invoice filing error rate ≤1%.
- On-time reporting & audit readiness at month-end.
- Participation in training & process improvement contributions.

Pay: ₹22,000.00 - ₹25,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Work Location: In person



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