Executive-Administration

2 days ago

Limda Vadodara Gujarat, India Apollo Tyres Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Apollo Tyres Ltd is an international tyre manufacturer and the leading tyre brand in India. The company has multiple manufacturing units in India and a unit each in The Netherlands and Hungary. The company markets its products under its two global brands – Apollo and Vredestein, and its products are available in over 100 countries through a vast network of branded, exclusive and multi-product outlets.

Job Title: Executive-Administration

Location: Limda

Reports to (Position): Divisonal head

Department/Function: HR & ADMIN - ADMIN

Number of Direct Reports (Solid Line): 0

Number of Direct Reports (Dotted Line): 0

Number of Outsourced Reports: 0

Purpose of the Job: To perform Assigned task related to soft facility administration and assist manager admin in DWM and to be a local liaison resource.

Major Responsibilities:

  1. Stationery Handling

    Maintain adequate stock of stationery, office supplies, and consumables.

    Issue stationery to departments/employees against requisitions and keep proper records.

    Identify frequently used items and plan procurement accordingly to avoid shortages.

    Track consumption patterns and ensure cost control.

    Coordinate with vendors for quality and timely supply.

  2. Reception Desk & Front Office Management

    Manage reception operations including telephone handling, visitor entry, and hospitality.

    Maintain visitor records, passes, and ensure professional front-desk service.

    Handle incoming calls, direct them to the concerned departments, and take accurate messages.

    Welcome and assist guests, interviewees, and clients professionally.

    Coordinate meeting room bookings and ensure readiness (seating, AV system, refreshments).

  3. Admin Stores Management

    Maintain the admin stores including stationery, pantry consumables, cleaning materials, and miscellaneous supplies.

    Ensure proper stock records, tagging, and periodic audits.

    Implement First-In-First-Out (FIFO) for perishable/non-durable items.

    Regularly update stock registers / ERP system for transparency and accountability.

  4. Courier & Dispatch Handling

    Manage inward and outward courier/dispatch of documents, parcels, and official communication.

    Maintain courier records with details of sender, receiver, date, and tracking numbers.

    Ensure timely delivery/collection and coordinate with courier agencies.

    Handle confidential and urgent dispatches with priority and accuracy.

  5. Miscellaneous Administrative Tasks

    Support in travel bookings, accommodation, and transport arrangements.

    Coordinate repair and maintenance of office equipment (printers, ACs, furniture, etc.).

    Assist in event management, employee welfare activities, and festive celebrations.

    Monitor housekeeping services and ensure cleanliness of office premises.

    Support HR/IR/Admin teams in compliance, record-keeping, and documentation.

    Prepare MIS reports on admin expenses, vendor billing, and cost tracking.

6.Government & Statutory Bodies

Coordinate with local authorities, municipal bodies, labor offices, and other statutory agencies for approvals, licenses, and renewals.

Ensure timely submission of documents, tax payments, and compliance records.

Skills:

  • Sap Knowledge advisable
  • Office/Facilities/Hospitality management
  • Vendor Management

Relevant Experience: 5 yrs or more

Education Qualification(s): Graduate in any stream.

  • ▷ Urgent: Executive, Administration

    3 weeks ago

    Vadodara, Gujarat, India Magnit Full time

    Executive AdministrationVadodara Gujarat India Req 1814Wednesday May 7 2025The Transport and Admin Executive will work closely with the Manager of Administration Facilities responsible for overseeing all administrative facility and transport operations within the organization This role ensures that the companys physical environment including...

  • Administrative Executive

    2 days ago

    Vadodara, Gujarat, India Right Resources Full time

    **Responsibilities**: - Act as the point of contact between the executives and internal/external clients - Provide administrative support to the management team and other departments. Handle correspondence, filing, and documentation - Undertake the tasks of receiving calls, take messages and routing correspondence - Handle requests and queries...

  • Executive-Technical

    2 days ago

    Limda, Vadodara, Gujarat, India Apollo Tyres Full time ₹ 20,00,000 - ₹ 25,00,000 per year

    Apollo Tyres Ltd is an international tyre manufacturer and the leading tyre brand in India. The company has multiple manufacturing units in India and a unit each in The Netherlands and Hungary. The company markets its products under its two global brands – Apollo and Vredestein, and its products are available in over 100 countries through a vast network of...

  • Sales Executive

    2 weeks ago

    Surat, Gujarat, India The Executive Full time

    **Job Opportunity: Sales Executive cum Lead Generator** **Location: Surat / Vapi / Mumbai / Ahmedabad** Key Responsibilities: - **Market Research**: Regular visits to the market to analyze trends and competitor activities. - **Lead Generation**: Identify and collect potential leads through customer, vendor, and industry interactions. - **Trend Analysis**:...

  • Administration Executive

    2 days ago

    Vadodara, India Future Link Consultants Full time

    _**Job Description**_**: **Counsellor Cum Admin Executive** - **Position Summary**:_ As an Admin Executive for a Visa Immigration Company, your primary responsibility will be to provide administrative support to ensure the smooth operation of the company's immigration services. You will handle a variety of tasks related to client management, document...

  • Administration/ Marketing

    2 weeks ago

    Vadodara, Gujarat, India Global Discovery School, Sevasi Full time

    **Position Overview**: We are seeking a highly organized and proactive **Administration/ Marketing** to support our school's administrative functions and assist in executing our marketing strategies. This role is essential for ensuring efficient school operations and promoting our educational programs to a broader audience. **Administrative Duties**: -...

  • Administration Executive

    2 days ago

    Maneja, Vadodara, Gujarat, India Gujarat Transformers Pvt. Ltd. Full time

    **Responsibilities**: - Act as the point of contact between the executives and internal/external clients - Provide administrative support to the management team and other departments. Handle correspondence, filing, and documentation - Undertake the tasks of receiving calls, take messages and routing correspondence - Handle requests and queries...

  • Office Administrator[female]

    1 week ago

    Vadodara, Gujarat, India Nexus Corporate Solution Pvt. ltd. Full time

    Hello **Connections**!! **Greetings from Nexus!!** We are hiring for **Office Administrator** for one of the **Medical Devices **companies for the **Vadodara** location. **Experience**:0-3 Years - Performs office administration activities, including, but not limited to, mailing, courier, filling documents, placing orders, and answering calls. - Inward -...

  • Administration Executive

    1 week ago

    Vadodara, Gujarat, India AIS business solution Full time ₹ 1,04,000 - ₹ 1,30,878 per year

    JOB DESCRIPTION (Sr. Executive/ Executive Administration)This full-time position is located at our Vadodara office and will report to Head of Facility Management.Primary Responsibilities:Full on-site management of AIS facilities, operations and services of multiple offices at our Vadodara location.Ensure smoothness of day-to-day operations w.r.t...

  • Administration Executive

    3 weeks ago

    Vadodara, India AIS business solution Full time

    JOB DESCRIPTION (Sr. Executive/ Executive Administration) This full-time position is located at our Vadodara office and will report to Head of Facility Management. Primary Responsibilities: Full on-site management of AIS facilities, operations and services of multiple offices at our Vadodara location. Ensure smoothness of day-to-day operations w.r.t...