Management Trainee

Department: IQAC

Location: Ganpat University

Position Type: Full- Time

Qualification: MBA, MCA, M.Tech

Experience: Fresher or 5 years of experience.

Role and Responsibilities

Data Collection & Management

• Collect quantitative and qualitative data from various departments (academic, administrative, library, etc.) for IQAC records.
• Assist in updating databases for faculty profiles, student data, placements, feedback, MoUs, etc.
• Maintain accuracy and integrity of data for accreditation and ranking purposes.

Documentation & Record Keeping

• Support preparation of NAAC/AQAR/NBA/NIRF reports and related documentation.
• Organize and archive supporting documents (minutes, attendance, photos, certificates) in digital and physical formats.
• Help in compiling departmental activity reports, feedback reports, and internal audit records.

Accreditation & Ranking Support

• Assist in the formatting, proofing, and uploading of data for NAAC SSR, AQAR, NIRF, ARIIA, etc.
• Support during mock visits, peer team visits, or accreditation reviews by preparing files, displays, and logistics.

Communication & Coordination

• Act as a point of contact between IQAC and departments for follow-ups on report submissions and data requests.
• Send reminders, manage email communications, and follow timelines for deliverables.
• Schedule meetings, prepare agendas, and assist in drafting minutes of IQAC meetings.

Feedback System Management

• Assist in designing and circulating feedback forms for students, staff, alumni, and employers.
• Compile and tabulate feedback responses and prepare preliminary analysis for review.

Event & Program Assistance

• Support the organization of seminars, workshops, FDPs, and quality-related events conducted by IQAC.
• Handle participant registration, certificates, venue logistics, and event documentation.

Website & ICT Support

• Update the IQAC section of the university website with approved reports, notices, and photos.
• Coordinate with IT/web team for uploading and maintaining digital IQAC records.

Policy & SOP Drafting Support

• Assist in drafting standard operating procedures and policies under the guidance of senior IQAC officials.
• Help review existing practices and suggest process improvements.

Internal Audit & Compliance Support

• Support preparation for internal audits and assist in compiling compliance reports.
• Maintain audit checklists and follow up on corrective actions from audit findings.

Skills set:

1. Candidates should have zeal and attitude to learn new thinks.

2. Ready to work in extended hours.

3. Acquaint with all new technology and its application.

4. Candidates must have good command over Communication and English language.

5. Candidates must have quality of self-learner, sense of ownership and believer in to do best.

6. Proficient in MS Office (Excel, Word, PowerPoint) and Google Workspace.

7. Strong written and verbal communication.

8. Basic understanding of quality standards in higher education.

9. Ability to multitask and work with minimal supervision.