Assistant to General Manager

1 week ago

Alleppey, Kerala, India Olivia Hospitality Full time ₹ 1,80,000 - ₹ 2,40,000 per year

The Secretary to the General Manager provides comprehensive administrative and secretarial support to the General Manager, ensuring smooth day-to-day operations. This role involves managing communications, scheduling, documentation, and coordination with internal departments and external partners. The ideal candidate is organized, professional, and capable of handling confidential information with discretion.

Key Responsibilities:

  • Manage the General Manager's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Screen and direct phone calls, emails, and correspondence on behalf of the General Manager.
  • Prepare and organize reports, memos, letters, presentations, and other documents.
  • Take meeting minutes and follow up on action items as required.
  • Coordinate internal and external meetings, ensuring all logistical aspects are handled.
  • Maintain filing systems (digital and physical) to ensure easy access to information.
  • Act as a liaison between the General Manager and employees or external contacts.
  • Handle confidential information with integrity and maintain discretion in all matters.
  • Perform general clerical duties including photocopying, scanning, and mail distribution.

Qualifications:

  • High school diploma or equivalent required; diploma or degree in Office Administration, Business, or related field is an advantage.
  • 2+ years of experience in a secretarial or administrative support role, preferably supporting senior management.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational, time-management, and problem-solving skills.
  • Strong written and verbal communication abilities.
  • High level of professionalism and discretion in handling sensitive information.

Preferred Attributes:

  • Ability to multitask and prioritize work efficiently.
  • Strong interpersonal skills with a customer-service orientation.
  • Detail-oriented and dependable with a proactive mindset.

Job Type: Full-time

Pay: ₹18, ₹20,000.00 per month

Benefits:

  • Food provided
  • Provident Fund

Work Location: In person

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