Account Executive

About ATLAS ENGINEERING & INSPECTION SERVICES, PVT. LTD.

Atlas Engineering & Inspection Services Pvt Ltd is a premier provider of global administrative and management support services tailored for the construction industry.

Our expertise spans project management, quality assurance, regulatory compliance,and engineering support, ensuring that construction projects are executed efficiently

and meet the highest standards.

With a commitment to excellence and innovation, Atlas Engineering & Inspection Services Pvt Ltd partners with clients worldwide to streamline operations, enhance project delivery and mitigate risks. Our experienced professionals bring a wealth of knowledge and industry insight, making us a trusted ally in the successful completion of complex construction projects.

We are dedicated to delivering solutions that drive growth, sustainability, and long-term value in the ever-evolving construction landscape.

AEIS LLC is our premier client based in the NY Metropolitan Area.

About AEIS LLC

AEIS is a leader in testing, inspection, and certification of infrastructure projects in the NY metropolitan area. Our mission, "To Help Build a Safer Infrastructure," drives every initiative and inspires

our dedicated team. We are committed to fostering a diverse and

inclusive workplace, believing firmly that our employees are our most valuable asset.

We invite you to explore a career with AEIS and join our community of talented professionals.

Discover more about who we are at

The Opportunity: Accounts Executive

Location: Remote (India) Work-from-Home

Work Hours: U.S. Eastern Time (EST/EDT)

Department: Finance & Accounts

Job Type: Full-Time

About the Role

Atlas Engineering & Inspection Services Pvt. Ltd. is seeking a highly dependable and

detail-oriented Accounts Executive to support our U.S. operations. This is a remote,

WFH role that requires working full U.S. Eastern Time hours and involves extensive

coordination with U.S.-based teams.

The roles core responsibilities include:

• Invoicing & billing
• Timesheet and contract/addendum coordination
• Client invoice submission & AR follow-up
• Bank/credit card reconciliations
• Bi-weekly payroll processing for all U.S. employees
• Supporting financial reporting and audit documentation

Experience with U.S. payroll or U.S. accounting practices will be considered a major plus.

Key Responsibilities

1. Invoicing & Billing (Primary Function)

• Prepare invoices accurately based on approved rates, contracts, addendums,

and project scopes

• Coordinate with internal teams to gather complete and correct data such as:

Inspector timesheets

Client-approved work orders

Executed contracts & addendums

Additional authorizations or rate changes

• Ensure timesheets are verified for completeness before invoicing
• Maintain an organized billing calendar with deadlines and deliverables
• Resolve missing, incorrect, or disputed billing data by coordinating with

Operations and BD-OPS

2. Client Submission & Accounts Receivable

• Submit invoices to clients via email, portals, or required billing systems
• Maintain all billing backup documentation meticulously
• Conduct structured AR follow-ups for pending invoices
• Maintain AR aging reports and escalate overdue accounts as needed
• Track payments, partial payments, and adjustments

3. Bi-Weekly U.S. Payroll Processing (Critical Responsibility)

• Assist in preparing bi-weekly payroll for all U.S. employees and inspectors.
• Validate the completeness of all payroll-related data including:

Hours worked

Overtime/Premium time

PTO, sick leave, or unpaid leave

Shift differentials, bonuses, and adjustments

• Cross-check timesheet approvals against project logs
• Identify discrepancies and coordinate corrections before payroll submission
• Ensure all payroll inputs are accurate, timely, and compliant
• Work with HR/Operations to finalize bi-weekly payroll without errors
• Maintain payroll logs, supporting documentation, and audit trails

Major Plus: Experience with ADP, Paychex, or QuickBooks Payroll

4. Reconciliations (Weekly & Monthly)

• Bank reconciliations (India & U.S. accounts as assigned)
• Corporate credit card reconciliations including receipts and coding
• Client billing reconciliation vs. payments received
• Payroll journal reconciliation

5. Financial Record-Keeping

• Maintain vendor ledgers, billing trackers, AR statements, and payroll logs
• Enter expenses, vendor bills, and journal entries accurately
• Support cost control and budget monitoring efforts

6. Audit & Compliance

• Prepare audit-ready documentation for quarterly and annual audits
• Coordinate with CAs and U.S. finance teams for compliance needs
• Ensure all finance processes adhere to internal controls

Qualifications Required:

• Bachelors/Masters degree in Accounting, Commerce, or Finance
• 5+ years of hands-on experience in invoicing, bookkeeping, reconciliations, and AR management
• Strong working experience with timesheet-based invoicing
• Excellent proficiency in advanced Excel (Pivot Tables, VLOOKUP, formulas)
• Strong English communication skills
• Ability to work entirely in U.S. Eastern Time
• High attention to detail and accuracy

Preferred

• U.S. payroll exposure (major plus) especially bi-weekly payroll cycles
• Familiarity with ADP, Paychex, or QuickBooks Online
• Experience supporting U.S.-based accounting or finance teams
• Multi-currency transaction experience

Compensation & Work Structure

• Competitive salary based on experience
• Full-time remote work from anywhere in India
• Exposure to U.S. finance, payroll, and client billing systems
• Clear growth path toward Senior Accounts Executive / AR & Payroll Specialist