Personal Assistant

2 days ago

Valsad, India Vidhisha Paper Mills Ltd Full time

Role & responsibilities:

Outline the day-to-day responsibilities for this role.

Job Title : Personal Assistant

Department : Office Coordinator

Experience Required : 2 to 4 Years

Location: Daheli near Nanaponda. Dist: Valsad , State: Gujarat

Reports To: Director

Gender Male /Female

Number of Openings – 2 Nos

Job Summary

The Office Coordinator / Personal Assistant provides comprehensive administrative, organizational, and coordination support to ensure smooth daily office operations and effective time management for leadership. This role requires strong multitasking, communication, and problem-solving skills.

Key Responsibilities

Administrative & Office Coordination

  • Manage day-to-day office operations and supplies
  • Coordinate meetings, appointments, and calendars
  • Maintain records, files, and documentation
  • Handle correspondence (emails, calls, letters)
  • Liaise with vendors, service providers, and staff

Personal Assistant Support

  • Manage executive schedules and reminders
  • Prepare agendas, reports, and presentations
  • Handle travel arrangements and expense tracking
  • Follow up on tasks, deadlines, and commitments
  • Act as a point of contact between executives and stakeholders

Task & Priority Management

  • Track tasks, priorities, and deliverables
  • Ensure deadlines are met and actions are followed up
  • Support planning and execution of projects
  • Maintain confidentiality and discretion at all times

Skills & Qualifications

  • Proven experience as an Office Coordinator or Personal Assistant
  • Strong organizational and time-management skills
  • Excellent written and verbal communication
  • Proficiency in MS Office / Google Workspace
  • Ability to multitask and prioritize effectively
  • High level of professionalism and confidentiality

Qualifications

  • Bachelor's degree in Business Administration or related field
  • Experience supporting senior management
  • Familiarity with task management and scheduling tools

Key Competencies

  • Attention to detail
  • Problem-solving
  • Proactive and self-driven
  • Adaptability and reliability

Preferred candidate profile:

Specify required role expertise, previous job experience, or relevant certifications.

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