Purchase Executive

2 days ago


Surat, Gujarat, India Genomed Life Sciences Full time ₹ 2,50,000 - ₹ 5,00,000 per year

​We are looking for a highly organized and detail-oriented Order Processing & Purchase Executive to be the vital link between our on-field operations and our inventory/finance systems. This role is responsible for accurately converting field requests into official Purchase Orders (POs) and ensuring all data is meticulously entered into Tally Prime.

​Key Responsibilities

​1. Order and Data Management (The Core Function)

​Order Intake: Serve as the primary point of contact for all order requests received from Regional Managers and on-field sales teams.

​Data Vetting: Review and verify all incoming order requests for accuracy, completeness, and adherence to company policies (e.g., correct pricing, quantity, and product codes).

​PO Creation: Accurately and timely create, process, and issue Purchase Orders (POs) and corresponding sales/delivery documentation using Tally Prime.

​Tracking and Follow-up: Maintain a systematic tracking system to monitor the status of all outstanding orders and POs until delivery/completion.

​2. Tally Prime Operations

​Voucher Entry: Manage daily data entry in Tally Prime, specifically for Purchase Vouchers, Sales Vouchers, and Inventory Management related to the orders placed.

​Record Keeping: Ensure all order-related documentation (physical and digital copies of POs, invoices, GRNs, etc.) are properly filed and easily retrievable for auditing purposes.

​Reporting: Assist the management team by generating routine and ad-hoc reports from Tally Prime related to purchase cycles, outstanding orders, and regional sales trends.

​3. Coordination and Communication

​Internal Coordination: Communicate effectively with Regional Managers to resolve discrepancies, clarify order details, and inform them of order status or delays.

​Vendor Liaison: Communicate with vendors/suppliers regarding PO confirmation, delivery schedules, and invoicing queries.

​Required Skills & Qualifications

​Tally Prime Proficiency (Mandatory): Proven, hands-on experience using Tally Prime for Purchase Order processing, voucher entry (Purchase/Sales), and inventory tracking.

​Experience: Atleast 1-2 years of experience in an Order Processing, Procurement, or Administrative role.

​Attention to Detail: Exceptional focus on accuracy in data entry and documentation.

​Communication: Excellent verbal and written communication skills to interact professionally with field staff and vendors.

​Software Skills: Proficiency in MS Excel for basic data analysis and reporting.

​Education : Should be a graduate.


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