Purchase Executive

2 days ago

Adajan Surat, India Oxi9 Full time ₹ 40,00,000 - ₹ 1,20,00,000 per year

Key responsibilities

1. Sourcing and vendor management

  • Research and identify potential suppliers based on criteria such as cost, quality, reliability, and service.
  • Evaluate and qualify vendors, including conducting market research and assessing capabilities.
  • Maintain strong, positive relationships with existing suppliers and build new vendor partnerships.
  • Analyze market trends and pricing to inform procurement strategies and identify cost-saving opportunities.

2. Procurement and negotiation

  • Negotiate contracts, pricing, and terms with suppliers to secure the most favorable deals.
  • Prepare and process purchase orders and purchase requisitions accurately and efficiently.
  • Obtain quotes and compare offers from suppliers to ensure competitive pricing.
  • Ensure all purchases comply with company policies, legal regulations, and industry standards.

3. Order and inventory management

  • Monitor inventory levels and place orders as needed to prevent stockouts and overstocking.
  • Track orders and coordinate delivery schedules with suppliers to ensure on-time delivery.
  • Collaborate with warehouse staff and other departments to confirm goods are received in the correct quantity and meet quality standards.
  • Resolve any issues related to deliveries, defective products, or incorrect shipments.

4. Documentation and reporting

  • Maintain accurate and updated records of all purchased products, delivery information, and invoices.
  • Generate regular reports on purchases, including cost analysis and vendor performance metrics.
  • Submit all documentation to the accounting department for timely payment processing.

5. Cross-functional collaboration

  • Work closely with internal departments, such as production, sales, and finance, to understand their procurement needs.
  • Collaborate on demand forecasting and procurement planning to align purchasing activities with business objectives.

Qualifications and skills

Education:

  • Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field is typically required.

Experience:

  • A minimum of 1–3 years of experience in a procurement or purchasing role is often necessary.

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