Assistant Facilities Manager

Builds and Manages High Performing Teams

Position Goals

• Monitor and maintain all M&E related equipment's including Electrical systems, UPS, Invertors, HVAC, Precision A/C, Fire Fighting, Plumbing, Carpentry etc.
• To provide administrative support to the Facilities Management team
• To ensure timely and accurate completion of FM reports.
• Handle day to day operations of facilities.
• Ensure strict adherence to client SLA's.
• Ensure strict implementation of EHS Guidelines.

Duties & Responsibilities

• Establish Engineering & Operational procedures and roll out the same for site staff;
• Ensure adherence of Work permit system as per Client guidelines
• Responsible for all legal & statutory related compliances, pertaining to Facility & Engineering operations.
• Carry out Technical Audits for all installations at periodical intervals.
• Manage projects to ensure the quality and deliverables with in the stipulated time.
• Review the maintenance/service practices of M&E Contractors to deliver quality work practices in line with the manufacturer recommendations.
• Plan & take responsibility for smooth operations of all Mechanical, Electrical, Plumbing installations and civil works pertaining to the facility.
• Responsible for planning critical spares for all installations as per manufacturer's recommendations and inventory.
• Responsible for development of all maintenance related schedules and plan shutdown activities in consultation with Chief Engineer
• Periodically inspect the logbooks, checklists and PPM schedules for a better management of Engineering systems;
• Work towards 'ZERO' down time and set up the practices to ensure the delivery of seamless service to Clients.
• Responsible for ensuring landlord's compliance on availability of all statutory obligations.
• Responsible for setting up the maintenance contracts to ensure the risk mitigation to the Client operations;
• Assume the responsibilities of FM, as and when required.
• Implement the Energy management programs to reduce the cost on utilities.
• Responsible for weekly & monthly reports on M & E, covering the maintenance contracts, spare parts consumption, Incident reports, etc;
• Responsible for Energy management, saving opportunities, risk management & engineering systems audits.
• Coordinate with Service partners for any handyman work including, but not limited to Carpentry Painting drywall and plaster.
• Repair, miscellaneous electrical work, minor plumbing repairs, Door repairs/replacements etc.
• Conducts daily internal walk-through to ensure all M&E equipments are in good order.
• Maintaining daily team communication / relationship while on the job, including dealing with Shell expectations.
• Implementation of LOTO procedures and various other safety procedures required for safe operations.
• Be accessible for escalation of all FM related issues
• Ensure FM tickets were closed with in SLA's (Critical, High, medium & low) Pay attention to critical calls and 100% on time closure with out breach.
• Muster all the M&E staff of the shift before deployment and communicate the priorities of the day.
• Communicate to the Campus Manager all incidents issues and pending problems
• Participate in Emergency Evacuation procedures including crisis Management and business continuity.
• Manage all Healthy & safety issues and actively participate in Health and Safety reviews.
• Ensure compliance with statutory regulations on Fire, Health and Safety standards.

Vendor Management

• Managing and Monitoring Vendor services and ensure adherence to SLA's
• Conduct vendor meetings on a regular basis and review performance.

Key Performance Measures

• Follow the EHS guidelines and work permit system.
• Implement standard operating procedures at work
• Maintain high standards of M&E operations
• Generate and submit reports on time
• Adherence of PPM calendars.
• Escalate all risk on immediate note and record through mail

Putting best practices in place

Teamwork should also be one of your strongest points, as you'll work with a team to ensure that all performance targets set out in the contract are being met. To do this, you'll develop tools that help measure the technical team's performance on a quarterly or annual basis.

Sound like you? To apply, you need to be:
A technical hands on expert

An ideal candidate would have a university degree or professional qualification in engineering or facilities management, and over four years' experience in facilities operation. A strong background in troubleshooting processes is a big plus.

Good communicator

Do you have an excellent command of spoken and written English language? Can you communicate technical issues to less able colleagues, clients and vendors? If you said yes to these, bring your ambition and explore our world of possibility.

What we can do for you:
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today

Education and experience

• Bachelor's Degree in Mechanical/Electrical engineering with a minimum of 5 years experience as Assistant facility Manager or senior facility executive
• Implementation knowledge on ISO 14001, OHSAS 18001 would be an added advantage
• Understanding of vendor management
• Good understanding of safety