Payroll Specialist

1 week ago

Thiruvananthapuram, Kerala, India CareStack™ - Dental Practice Management Full time

Job Summary

We are seeking a detail-oriented and experienced Payroll Specialist to manage and execute

payroll processes across multiple geographies – US, UK, Australia, and India. The ideal

candidate will ensure timely and accurate payroll processing, statutory compliance, reporting,

and employee support while working closely with internal teams and external partners. This role

is critical in maintaining data integrity, compliance with global employment regulations, and

employee satisfaction.

Key Responsibilities

Payroll Processing

● Process end-to-end payroll for employees in the US, UK, AUS, and India, including

regular salary, bonuses, variable pay, reimbursements, and deductions.

● Ensure accurate payroll inputs by validating timesheets, leaves, bonuses, and incentive

plans.

● Prepare and review monthly payroll journals for all entities and coordinate with Finance

for payroll accounting.

● Maintain and update employee records such as department, designation, and

compensation changes.

Compliance & Reporting

● Ensure timely tax filings and compliance with statutory regulations across regions (e.g.,

IRS filings in the US, HMRC in the UK, ATO in Australia, and EPFO/ESI/PT in India).

● Prepare and file statutory reports including PF, ESI, LWF, PT, TDS, and Statutory

Bonus in India; and equivalents in other regions.

● Generate and distribute Form 16 (India), P60/P45 (UK), W-2/W-4 (US), and PAYG

summaries (Australia) as applicable.

● Assist in gratuity, earned leave, and other benefit valuations and provide required

data for actuarial reports.

● Support audits and provide documentation for internal and external compliance reviews.

Employee Support & Communication

● Act as a payroll advisor and point of contact for employees and internal departments

across geographies.

● Clarify employee queries regarding salary structure, tax treatment, statutory deductions,

and net pay.

● Drive awareness about pay components and compliance obligations across all regions.

Process Improvement & Stakeholder Collaboration

● Collaborate with HR, Finance, and external vendors (such as payroll processors and tax

consultants) to streamline payroll operations.

● Participate in HRMS implementation, automation initiatives, and global payroll system

upgrades.

● Continuously evaluate payroll processes and propose improvements for accuracy,

efficiency, and compliance.

Requirements

● Bachelor's degree in Finance, Accounting, HR, or a related field.

● Minimum 3–5 years of experience in multi-country payroll processing, preferably

covering US, UK, AUS, and India.

● In-depth knowledge of payroll compliance and statutory regulations across the

mentioned countries.

● Experience working with payroll systems such as ADP, Gusto, Paychex (US), Xero

(AUS), Sage (UK), or Indian payroll platforms like GreytHR or Zoho or DarwinBox.

● Strong proficiency in Excel and MS Office Suite.

● Excellent analytical, problem-solving, and communication skills.

● Ability to maintain confidentiality, prioritize tasks, and work under tight deadlines,

especially during month-end and year-end.

● Willingness to work flexible hours to coordinate across global time zones.

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