Executive Assistant Human Resources Manager

Company Description

Unimarks Legal is a full-service law firm specializing in Intellectual Property Rights (IPR) and Commercial Legal Services, offering customized solutions to meet the needs of businesses and individuals alike. Established in 2011, our team of experienced legal professionals is committed to protecting the rights and interests of clients in areas such as contract law, business structuring, IP registration, and dispute resolution. We aim to foster a competitive marketplace and economic growth through our expert legal services. For more information, visit our website or connect with us on LinkedIn.

Location: Chennai

Experience: 3-5 years

Reporting to: Managing Partner

Role Description

We are seeking a detail-oriented and organized Executive Assistant Human Resources Manager for a full-time, on-site role located in Chennai. The primary responsibilities include managing executive calendars, coordinating meetings, handling correspondence, and supporting HR functions such as recruitment, employee engagement, and compliance. The role also involves maintaining confidentiality, ensuring smooth workflow across departments, and assisting with administrative tasks as required.

Key Responsiibilites:

1. Talent Acquisition & Recruitment (40%)

2. Recruit for diverse roles across the departments

3. Maintain distinct employer branding for each firm while managing unified recruitment
4. Build talent pipelines for specialized legal and administrative roles
5. Handle end-to-end recruitment: sourcing, screening, interviewing, offer management, onboarding.

2. Training & Development (20%)

• Coordinate and scale ongoing training programs for:
• Technical legal training (trademark law, litigation procedures)
• Soft skills and professional development
• Track competency development across legal and commercial functions
• Support knowledge-sharing initiatives and educational content creation
• Maintain training documentation and effectiveness metrics

3. HR Operations & Compliance (20%)

• Manage payroll processing, attendance, and leave management for 30+ employees
• Ensure compliance with labor laws, PF, ESI, Professional Tax, and other statutory requirements
• Maintain HR documentation, employee files, and policy implementation
• Handle employee relations, grievances, and conflict resolution
• Coordinate HR processes across three office locations

4. Performance Management & Retention (10%)

• Implement and manage performance appraisal systems
• Support partnership track discussions and equity conversations (for Aran Law Firm)
• Design and execute retention strategies for high-performing team members
• Manage compensation structuring and incentive programs
• Conduct exit interviews and analyze attrition patterns

5. Strategic HR Support (10%)

• Assist in partnership transition planning for long-term associates
• Contribute to organizational development and culture building
• Support business development team management and metrics tracking
• Participate in strategic HR planning aligned with firm growth objectives

Required Qualifications:

• MBA/PGDM in Human Resources OR
• Bachelor's degree with relevant HR certifications and proven experience

Experience:

• 3-5 years in HR roles, preferably in:
• Professional services (law firms, CA firms, consulting firms) OR
• Service Industries with 25-50 employees managing both professional and sales teams OR
• Startups with experience in scaling teams

Essential Skills:

• Strong recruitment capabilities across diverse roles (legal, technical, sales)
• Understanding of professional services dynamics and ethics
• Multi-location team management experience
• Familiarity with HR systems, payroll software, and compliance requirements
• Excellent communication and interpersonal skills
• Process orientation and documentation discipline

Preferred Qualifications:

• Prior experience in legal sector or professional services
• Knowledge of partnership/equity structures in professional firms
• Experience managing business development or sales teams
• Tamil language proficiency

Personal Attributes:

• Entrepreneurial mindset and agility
• Strong integrity and confidentiality
• Learning orientation and knowledge-sharing mindset
• Ability to balance flexibility with process discipline

What We Offer:

• Opportunity to shape HR function in a dual-brand professional services setup
• Exposure to intellectual property industry and litigation practice
• Work with a learning-oriented firm that creates educational content
• Cross-functional exposure to legal, business development, and operations
• Growth opportunity as the firm expands across multiple cities

Compensation

As per industry standards, commensurate with experience and qualifications.