Purchase Assistant

2 days ago

Gwalior, Madhya Pradesh, India Fenway Project Full time ₹ 43,91,669 per year

Key Responsibilities:

  • Order Processing: Assist in generating, reviewing, and maintaining purchase orders to ensure timely order fulfillment.
  • Supplier Communication: Liaise with suppliers to obtain quotations, confirm orders, track deliveries, and resolve issues such as late shipments or discrepancies.
  • Inventory Management: Help monitor stock levels, conduct regular inventory checks, and assist with maintaining optimal stock to meet operational needs.
  • Purchase Records: Maintain accurate records of purchases, including invoices, receipts, and contracts for auditing and reporting purposes.
  • Cost Control: Assist in evaluating prices, terms, and conditions from suppliers to ensure competitive pricing and cost-effective purchases.
  • Reporting: Provide regular reports on procurement activities, inventory levels, and any delays in deliveries to the purchasing manager or relevant department heads.
  • Supplier Relationship Management: Help foster strong relationships with suppliers and identify potential opportunities for improvements in the procurement process.
  • Compliance: Ensure all procurement activities comply with company policies, procedures, and relevant legal regulations.
  • Assistance with Contract Management: Assist in managing contracts with suppliers, ensuring timely renewals, and monitoring performance.
  • Procurement System Maintenance: Assist in managing and updating the procurement database/system to ensure accurate records.

Skills and Qualifications:

  • Educational Requirements: High School Diploma or equivalent; a degree in Business Administration, Supply Chain Management, or a related field is a plus.
  • Experience: At least 1-2 years of experience in procurement, purchasing, or inventory management is preferred.
  • Technical Skills: Proficiency in Microsoft Office (Excel, Word, Outlook); familiarity with procurement software or ERP systems is an advantage.
  • Communication Skills: Strong verbal and written communication skills to interact effectively with suppliers and internal teams.
  • Attention to Detail: Ability to maintain accurate records, manage multiple tasks simultaneously, and handle routine administrative functions.
  • Organizational Skills: Ability to prioritize and manage time effectively in a fast-paced work environment.
  • Problem-Solving Skills: Proactive approach to resolving issues and addressing concerns related to procurement activities

Job Type: Full-time

Pay: ₹10, ₹35,916.69 per month

Work Location: In person

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