Personal Assistant to Vice President

14 hours ago

Udaipur, Rajasthan, India Ravindra Heraeus Pvt. Ltd. Full time

Job Title: Personal Assistant (PA)

Experience: 2-5 Years

Location: Udaipur

Reporting To: Vice President

Job Summary

We are seeking a reliable and proactive Personal Assistant to provide high-level administrative and secretarial support to senior management. The PA will be responsible for managing schedules, correspondence, coordination, and confidential information while ensuring smooth day-to-day operations.

Key Responsibilities

  • Manage calendars, appointments, meetings, and travel arrangements for senior management.
  • Act as a point of contact between management and internal/external stakeholders.
  • Draft, review, and manage emails, letters, reports, and presentations.
  • Coordinate meetings, prepare agendas, take minutes, and track action items.
  • Handle confidential documents and sensitive information with discretion.
  • Organize files, records, and documentation (both physical and digital).
  • Follow up on tasks, deadlines, and commitments on behalf of management.
  • Assist in preparing MIS reports and presentations.
  • Support coordination across departments as required.
  • Manage office administration tasks related to the management office.

Required Qualifications

  • Graduate in any discipline (Secretarial / Management background preferred).
  • Proven experience as a Personal Assistant, Executive Assistant, or similar role.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Good typing speed and documentation skills.

Skills & Competencies

  • Excellent verbal and written communication skills.
  • Strong organizational and time-management abilities.
  • Ability to multitask and prioritize work effectively.
  • High level of confidentiality and professionalism.
  • Attention to detail and problem-solving skills.
  • Pleasant personality with a proactive approach.

Preferred Attributes

  • Experience working with senior leadership or directors.
  • Familiarity with office management systems and procedures.
  • Ability to work under pressure and meet tight deadlines.

Job Types: Full-time, Permanent

Pay: ₹15, ₹20,000.00 per month

Benefits:

  • Health insurance
  • Paid time off
  • Provident Fund

Work Location: In person

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